Administrative Coordinator

Overview

As a selective-admissions, comprehensive public university, Louisiana Tech is committed to quality in teaching, research, creative activity and scholarship, public service, and workforce/economic development. Louisiana Tech maintains as its highest priority the education and development of its students in a challenging environment within a safe and supportive, diverse community of learners.

Are you a master of organization with a passion for higher education? We are looking for a proactive Administrative Coordinator 3 to serve as the operational backbone for the School of Biological Sciences
. In this pivotal role, you will do much more than manage schedules; you will be a strategic partner to faculty, a guide for students, and a lead architect of the administrative systems that keep our mission moving forward.

As an Administrative Coordinator 3, you are the bridge between departmental goals and university-wide execution. From overseeing complex budgets to orchestrating high-profile events and streamlining office workflows, your work ensures that our scholars and students can focus on what they do best: learning and discovery.

Join a community that values your growth as much as our students. Beyond a salary, you’ll enjoy outstanding perks and benefits, generous tuition waivers, and the vibrant, intellectual energy that only a university setting can provide.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.

As an Administrative Coordinator 3, you will:

• Maintains accounting records, files, and purchase orders; confirms requisitions and communicates with receiving department regarding orders and requisitions. Maintains and controls policies and procedures relative to purchasing within the School. Places work requests for maintenance with Buildings and Grounds and Technical Services as needed. Maintains records of all lab charges, including printouts, ledger books, and reconciling.
• Directly supervises clerical assistants/student workers, including work duties, interviewing, security access, hiring, maintaining time sheets, paycheck distribution, and maintenance of disciplinary actions. Indirectly supervises other clerical assistants for the School of Biological Sciences by maintaining time sheets, security access, paycheck distribution, and maintenance of disciplinary actions.
• Processes travel authorizations and travel expense reports and forwards to appropriate departments. Processes and forwards corporate credit card statements. Processes petty cash and check request forms.
• Coordinates work and communication between faculty in the School of Biological Sciences and the Director, including: maintaining office files, greets students and other visitors, and discusses ways to improve communication and office procedures. Attends appropriate staff meetings and other University meetings as called upon.
• Maintains and orders supplies for office, faculty, classes, and laboratories, through state contracts or appropriate bidding procedures.
• Coordinates advertisement of vacant faculty positions by assisting with correspondence relative to Affirmative Action requirements and assisting with arrangements relative to interviews. Aids faculty with policies and procedures with the School, as well as with orientation to the University
• Monitors use of copier, paper, and toner supplies. Arranges for service to copier when needed. Processes reports and/or accounts associated with copier…