Assistant Exams Officer

Location: Uppingham

Salary : £24,963.69 per annum (FTE £34,414.78)

Hours:

35 hours per week, 33 weeks per year Contract :
Permanent Reporting to :
Exams Officer Uppingham School, founded in 1584, is a leading co-educational independent boarding school which runs 24/7 in term-time. It has a strong academic profile and excellent pastoral care with an international reputation, and state-of-the-art science, sports and music facilities. Its c. 800 pupils, aged 11-18, are accommodated in 15 boarding houses, taught by over 20 academic departments, and participate in numerous extra-curricular activities such as sports, music, and drama.

The academic programme is supported by business units responsible for marketing, estates, finance, HR, IT, operations (catering, cleaning, and procurement), health and safety, and the School's trading subsidiary. The School employs c. 550 staff. Uppingham is committed to Equality, Diversity and Inclusion and welcomes applications from anyone who feels they could fulfil the role.

The Role To support the administration, organisation and successful delivery of examinations across the School, ensuring all examination activities are conducted efficiently, securely and in full compliance with regulatory requirements. The Assistant Exams Officer coordinates examination operations, invigilation arrangements, candidate records, access arrangements and examination technology, whilst providing high-quality support to staff and pupils throughout the examination cycle.

Key responsibilities include:

Recruiting, training, scheduling and supporting invigilators, including maintaining availability records, cover arrangements and timesheets Planning and delivering all examinations, including exam-day operations, room set-up, seating plans and post-examination administration Maintaining secure receipt, storage, distribution and audit trails for examination papers and materials, in line with examination security regulations Administering approved access arrangements in line with JCQ and awarding body regulations, including timetables, documentation and specialist equipment Working with IT to manage examination technology, digital assessments and assistive technology provision Maintaining up-to-date knowledge of JCQ and awarding body regulations, and supporting NEA administration and marks submissions Supporting mock examinations and internal assessments, and assisting with results days, post-results services and certificate administration Maintaining accurate candidate records and UCI information, and liaising with internal and external stakeholders including departments, awarding bodies, invigilators and suppliers Maintaining confidentiality, accuracy and attention to detail;

working flexibly during peak examination periods; and contributing to continuous improvement while upholding the highest standards of examination integrity and candidate experience. What We're Looking For Essential:
Experience in examination administration or a comparable administrative role, ideally within a school or educational environment Strong understanding of regulatory compliance, JCQ regulations and examination systems (e.g. MIS such as iSAMS, SIMS), along with data security and confidentiality requirements Proficiency in Microsoft Office and other IT packages, with excellent organisational skills and the ability to manage competing priorities and deadlines Strong attention to detail and accuracy, combined with excellent interpersonal and communication skills to liaise effectively with staff, pupils, parents and external bodies A flexible, calm and methodical approach, able to work both independently and collaboratively, particularly during peak periods Ability to handle confidential and sensitive information with…