Project Coordinator

• Position Type
  :
  Full-Time, Primarily Onsite | Monday–Thursday, 8:00 a.m.–4:30 p.m.;
  Friday, 8:00 a.m.–4:00 p.m.
• Reports To
  :
  Chief Financial Officer (CFO), with functional support to Project Managers and the Director of Estimating
• Salary Range
  : $55,000–$70,000 annually, with flexibility for exceptionally qualified candidates, plus a discretionary bonus opportunity of approximately 10%

The Source and Recruit Company has been retained by Russell Construction Services to assist in the recruitment of a Project Coordinator for its Rutland, Vermont office. All candidate inquiries and conversations will be handled confidentially.

Founded in 1934, Russell Construction Services is one of Vermont's longest-established general contractors, with a history of building, renovating, and restoring properties throughout Vermont and the surrounding region. The family-owned company provides general contracting, construction management, design/build, renovation, restoration, and facilities maintenance services.

From commercial buildings and educational facilities to healthcare properties and residential developments, Russell Construction Services has helped shape communities throughout Vermont for generations. Its longstanding philosophy of "Doing Things Right" reflects an emphasis on quality workmanship, dependable service, and lasting relationships.

Russell Construction Services is seeking an organized, detail-oriented Project Coordinator to provide essential administrative and operational support to its construction management team.

This opportunity is particularly well suited for an experienced administrative professional who enjoys managing details, coordinating information, preparing documentation, and keeping multiple priorities organized. While the position carries the title of Project Coordinator, its primary focus is project administration and document coordination, rather than direct construction project management.

Working closely with two Project Managers, the Director of Estimating, and the accounting team, the Project Coordinator will help keep construction projects organized from initial planning and contract preparation through final documentation and closeout.

The position is being filled in anticipation of a longtime team member's retirement, creating an opportunity for a new professional to become an important part of an established organization. Candidates with administrative experience in construction, legal services, real estate, brokerage, accounting, or other documentation-intensive professional environments are encouraged to apply.

The ideal candidate takes pride in accuracy, works independently, communicates professionally, and enjoys seeing tangible projects progress from planning to completion.

• Provide day-to-day administrative and coordination support to Project Managers, the Director of Estimating, and other internal stakeholders.
• Prepare, process, organize, and track contracts, subcontracts, purchase orders, change orders, and related project documentation.
• Maintain accurate project records, including drawings, specifications, requests for information (RFIs), submittals, correspondence, and other construction documents.
• Assist with the preparation, distribution, and tracking of contractual documentation, approvals, and required signatures.
• Maintain organized electronic and physical records to ensure project information is accessible, accurate, and up to date.

• Serve as an administrative point of contact for subcontractors, vendors, design professionals, and internal project teams.
• Request and track outstanding documentation, pricing, approvals,…