Staff Accountant

Stillwater Sciences strives for managed, organic growth aligned with our cultural values and strategic plan. Our matrix organizational structure fosters collaboration and accountability, and our culture prioritizes respect, transparency, and long-term success. Joining Stillwater means contributing to a mission-driven team while ensuring financial integrity and supporting the strategic and operational initiatives that enable our continued growth.

Stillwater Sciences is seeking a Staff Accountant to join our team and work from our Sacramento, CA office. This is an opportunity to play a valued role in supporting our day-to-day business operations, maintaining accurate financial records, and contributing to the company’s financial strength and long-term sustainability.

We’re looking for someone who is organized, dependable, detail-oriented, and collaborative. The ideal candidate enjoys taking ownership of their work, working with others to solve problems, and contributing to a positive and supportive team environment. The Staff Accountant will work closely with accounting and administrative staff and will have the opportunity to support a variety of accounting functions and responsibilities.

This is a full-time position, approximately 40 hours per week.

• Enjoy working collaboratively and building positive working relationships across the organization.
• Effectively manage multiple responsibilities, priorities, and deadlines within a matrixed organizational structure.
• Appreciate the opportunity to work alongside a talented group of scientists and professionals who are passionate about their work and making a difference for the environment.
• Bring a thoughtful, dependable, and solutions-oriented approach to their work.
• Demonstrate curiosity and a willingness to learn, develop accounting skills, and take on increasing responsibility over time.

• Strong analytical and problem-solving skills, with the ability to research routine accounting questions, identify discrepancies, and seek appropriate solutions.
• Initiative and a willingness to take responsibility for assigned tasks while recognizing when to ask questions or escalation issues.
• Good verbal and written communication skills, with the ability to communicate clearly and professionally with colleagues at all levels.
• Strong organizational and time-management skills, with careful attention to detail and the ability to meet established deadlines.

• Support the accounting team with month-end close activities, including preparing account reconciliations and gathering supporting documentation using Deltek Vantagepoint.
• Provide as backup support for Accounts Payable processing and other routine accounting functions.
• Process weekly Accounts Payable vouchers for assigned direct-bill vendors and other recurring expenses.
• Prepare monthly bank reconciliations and research routine reconciling items.
• Maintain and reconcile prepaid expense accounts.
• Maintain tracking, recording, and reconciling fixed asset activity.
• Prepare and post routine general journal entries, cash disbursement entries, accruals, and other accounting transactions.
• Assist with the calculation, tracking, and recording of sales tax, business license fees, and other applicable taxes and fees.
• Perform basic review and verification of AP vouchers and accounting entries for completeness, accuracy, and proper documentation.
• Assist with accounting process improvements, including testing and implementation of automated workflows.
• Research and resolve routine accounting differences and elevate more complex issues to Controller.
• Assist with special projects and other accounting tasks as needed.

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