Accounts Payable Specialist - Portugal

Position: Accounts Payable Specialist - Portugal Based
Role Summary The Accounts Payable Specialist is responsible for the timely and accurate recording and payment of supplier invoices, processing of company credit cards, and reconciliation of supplier and bank accounts. Reporting to the Finance Manager and working within an established Corporate Finance team, this role plays a key part in maintaining the integrity of the accounts payable function and ensuring financial processes operate efficiently and accurately.

Key Responsibilities Accounts Payable Processing Process supplier invoices, credit notes, and refunds accurately and in a timely manner in multiple EU entities and in several currencies (GBP, EUR and others) in multiple EU languages Analyse purchases and correctly code invoices by expense type and cost centre. Ensure invoices are timely and appropriately authorised in accordance with company approval processes. Enter invoices into the finance system (Microsoft Dynamics) ensuring accuracy and completeness Maintain accurate records of all supplier transactions, including payment run preparation Supplier Account Management Set up and maintain supplier accounts within the finance system.

Reconcile supplier statements and investigate and resolve discrepancies. Respond to supplier queries and maintain strong supplier and internal stakeholder relationships. Resolve significant issues promptly, including escalations such as final demand letters. Reconciliation Perform regular reconciliation of supplier accounts and relevant bank accounts. Support month-end and year-end close processes relating to accounts payable. Ensure financial controls and internal procedures are adhered to at all times.

Systems & Process Improvement Maintain accurate data within the finance system BC Identify inefficiencies or process gaps within the accounts payable function and recommend improvements. Support the wider finance team with ad-hoc finance tasks and reporting requirements. Experience & Skills Required Work Experience & Qualifications Degree educated in Finance, Accounting, Business, or a related discipline. Additional accounting or finance qualifications such as AAT, ACCA (part-qualified), or equivalent preferred.

Strong experience working within an Accounts Payable function, ideally within a fast-paced environment. Experience supporting month-end and year-end closing activities. Experience working within multi-entity or EMEA organisations is advantageous. Technical Skills Experience using accounting systems and finance software;
Microsoft Dynamics NAV BC (or similar ERP) desirable. Proficient in Microsoft Office applications. Intermediate to advanced Excel skills, including the ability to use formulas and analyse data. Strong understanding of VAT treatment of various EU countries on invoices and expense claims. Personal & Professional Attributes Strong attention to detail and high level of accuracy. Ability to work effectively with high volumes of transactions while maintaining quality.

Self-motivated with a proactive and hands-on approach. Excellent organisational skills with the ability to manage competing priorities and deadlines. Strong communication skills and ability to liaise confidently with suppliers and internal stakeholders. Team-oriented with a collaborative and supportive working style. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions),…