Administrative Support Coordinator Job Sacramento area,California USA,Administrative/Clerical

Position: Administrative Support Coordinator I

Position Summary

Under the general supervision of the Director of the School of Music, with lead work direction from the Budget Analyst and the Administrative Support Coordinator II, the Administrative Support Coordinator I (ASC) will be the point of contact for faculty and staff. The ASC I will provide general clerical and administrative support and coordination to the Director, department committees, the lead staff, degree programs, and the faculty.

The incumbent performs the day-to-day administration of the department office and serves as a general resource for faculty. Primary responsibilities include support and coordination for departmental operations, communications and social media, student employees, departmental committee administrative functions, timekeeping, departmental activities and events, travel, and general office purchasing.

Required Qualifications

Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Demonstrated history of and commitment to building and maintaining a respectful and professional work environment.

Demonstrated ability to understand and operate in a variety of organizational structures such as office, department, college, and university structures; and understand problems from a broader perspective.

Demonstrated ability to create and maintain a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Experience in the day-to-day coordination of the clerical and administrative support functions for an academic, special program, or administrative office.

Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use sound judgement and act with discretion.

Strong communication skills, both written and verbal.

Demonstrated ability to create, edit and administer content on the department website and social media platforms.

Demonstrated ability to plan and execute multiple work priorities and projects with frequent interruption.

Demonstrated ability to complete tasks/projects with longer work cycles: coordinating, prioritizing, and monitoring their completion with accountability.

Demonstrated ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.

Demonstrated ability to draft and compose professional correspondence and standard reports

Experience with preparing, cataloguing, and maintaining confidential files and documents.

Experience using standard office support technology systems, equipment, software packages, and virtual communications, including but not limited to Microsoft Office Suite (Word, Excel, Outlook), laser printer, fax machine, copiers, scanners, multi-line phone.

Experience in event planning - preparation of materials; catering; facilities arrangement and set-up.

Preferred Qualifications

Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.

Experience with university travel policy and processes.

Experience handling enrollment.

Experience using university systems such as CMS (Peoplesoft), Concur, Cognos, OnBase, Canvas, Zoom, Teams.

Experience working with the creative community and scholars in the creative fields.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

Clery

Act and Campus Safety

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at the university website. The ASR contains security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for the campus for the last three calendar years.

Paper copies are available upon request.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon role and/or job duties. If designated, you will be notified and will be assigned the appropriate training.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to…


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