Project Administrative Assistant

Executive Assistant & Recruiting Coordinator

Redwood Electric Group is seeking a proactive and detail-oriented Administrative Assistant to support our on-site Project Management and Field teams. This role is essential to keeping project operations running smoothly and efficiently, requiring strong organizational skills, financial awareness, and the ability to communicate effectively across teams.

$65,000.00/yr - $75,000.00/yr

• Perform general administrative tasks such as filing, typing, copying, and scanning.
• Provide support to the project team in managing day-to-day construction operations.
• Maintain a high level of organization in document management and control.
• Copy, scan, and order drawings for projects as requested.
• Assist with the processing of RFIs and change order tracking.
• Effectively prioritize and manage multiple tasks in a fast-paced, time-sensitive environment.
• Understand and follow operating procedures within company and jobsite guidelines.

• Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam.
• Strong organizational and priority management skills.
• Excellent interpersonal, verbal, and written communication skills.
• Strong administrative writing and reporting skills.
• Competence in managing processes and analyzing information.
• Ability to solve problems efficiently and effectively.
• High level of professionalism and integrity.

• High school diploma or GED required.
• Minimum of 3 years of administrative assistant experience, preferably in the construction industry.

• This position is based in our Santa Clara office and is not eligible for remote work.
• Work may be performed in an office or on active job sites, depending on role and project needs.
• Office work includes sitting, typing, and using a computer for extended periods.
• Field environments may involve walking, standing, bending, or lifting materials (up to 30 lbs).
• Noise levels range from quiet (office) to high (job sites).
• May require occasional travel to project locations or meetings.
• REG will provide reasonable accommodations as required by the ADA and applicable state law.

The duties and responsibilities listed above are representative of the work typically performed in this role but are not intended to be a comprehensive list. Actual responsibilities may vary depending on department needs, project scope, or business requirements. Employees may be assigned additional tasks as needed to support company goals and operations.

Not Applicable

Full-time

Administrative

Construction