Administrative Coordinator

Key Responsibilities

• Manage and process client billing and invoicing in a timely and accurate manner
• Assist with general accounting duties, including data entry, account reconciliation, and file maintenance
• Active ownership of accounts receivable functions, including following up on outstanding payments
• Provide administrative support to the accounting, sales, production, and operations teams
• Assist with payroll processing and timekeeping reviews as needed
• Organize and maintain digital and physical files and records
• Prepare reports and spreadsheets for internal tracking and analysis
• Communicate professionally with clients, vendors, and team members
• Support with general office tasks and assist other departments as needed
• Perform other administrative and financial support tasks as assigned

• Some working knowledge of basic accounting principles
• 1+ years of experience in accounting or administrative support preferred
• Strong attention to detail and a high level of accuracy
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite (especially Excel)
• Ability to work independently and collaboratively in a fast‑paced environment

$24.00–$26.00, depending on experience

Monday‑Friday, 7:30 am‑4:00 pm or 8:00 am‑4:30 pm

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods to complete your computer job.

• Medical, dental, and vision coverage
• Company Life Insurance
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement
• 401(k) (Pre‑Tax and Post‑Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short‑ and Long‑Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)

Gold Star Insulation is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. We are always looking for hardworking individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you.

Explore your next career opportunity and become a part of the Gold Star Insulation team!

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• Entry level

Full-time

Administrative

Construction