Executive Assistant

Position: EXECUTIVE ASSISTANT
Job Description and Duties

Under the direction of the Chief Deputy Director, the Executive Assistant (EA) will assist the Chief Deputy Director daily with document tracking, logging, routing, and monitoring staff work to ensure deadlines are met. Maintain and organize files for assignments and confidential records. Arrange and organize meetings for the Chief Deputy Director and management staff, including preparing agendas, gathering materials, and reserving conference rooms.

Coordinate the Chief Deputy Director's calendar and meeting schedule. Participate in staff meetings to take dictation, transcribe minutes, and prepare documentation for distribution. Develop and implement office procedures to streamline policies, improve communication, and ensure timely completion of tasks. Provide training for Division staff as needed. Answer inquiries from internal and external stakeholders. Organize travel arrangements for the Chief Deputy Director and staff, including flights, car rentals, accommodations, and travel advances.

Prepare travel itineraries, process expense claims, and review documents for accuracy. Oversee distribution of sensitive and confidential contact lists, mail, and packages. Serve as the primary backup for the Administrative Assistant II in the Executive Office.

This position may be eligible for hybrid telework under Government Code 14200 for eligible applicants residing in California, subject to the candidate meeting telework eligibility criteria set forth in the CalEPA telework policy and/or future program need. Employees not residing in California are not eligible for telework. Regardless of telework eligibility, all employees may be required to report to the position's designated headquarters location, as indicated on their duty statement, at their own expense.

Beginning July 1, 2026, employees are expected to report to the office at least four days per week.

You will find additional information about the job in the Duty Statement.

Working Conditions

The incumbent works in a high-rise office building in an enclosed, non-windowed office cubicle in a smoke-free environment. The work schedule is Monday through Friday. Mandatory overtime, including evening and weekend work, may be necessary during the year end closing process or when the department is mission tasked. Travel may be required locally and within the state.

Minimum Requirements

You will find the

Minimum Requirements in the Class Specification.

* EXECUTIVE ASSISTANT

Additional Documents

* Job Application Package Checklist

* Duty Statement

Position Details

Job Code #:

JC-502928

Position #(s):

-006

Working Title:

Executive Assistant

Classification:

EXECUTIVE ASSISTANT

$4,733.00 - $5,923.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time

Department Information

Be part of the team that is creating a future where Californians buy green, build green, drive green, and live green!

California's Department of Resources Recycling and Recovery (Cal Recycle) brings together the state's recycling and waste management programs and continues a tradition of environmental stewardship. Through landmark initiatives like the Integrated Waste Management Act and Beverage Container Recycling and Litter Reduction Act, California works toward a society that uses less, recycles more, and takes resource conservation to higher and higher levels.

Our state leads the nation with an approximate 65 percent diversion rate for all materials, and today recycling supports more than 140,000 green jobs in California.

Cal Recycle's vision is to inspire and challenge Californians to achieve the highest waste reduction, recycling, and reuse goals in the nation. Through innovation and creativity, sound advancements in science and technology, and efficient programs that improve economic vitality and environmental sustainability, we build a stronger California.

Cal Recycle values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds,…