HR Assistant Job Sacramento area,California USA,Administrative/Clerical

Job Description

Nor Cal Ambulance is looking to add an entry level HR Assistant to our rapidly growing team!

Hours: Full Time 8:30am - 5:00pm (Monday - Friday)

Pay: $18/hr

Reports to: HR Supervisor

Basic Functions: To assist the HR Department in recruitment, interviews, orientation and other projects vital to the department.

Skills:

Oral & Written Communication
Customer Service/Relations
Self Motivated
Computer Literacy
Reading
Presentation
Technical Communication
Organization
Strong Work Ethic
Attention to Detail
Typing
Confidentiality

Education/

Experience:

High school diploma or general education degree (GED) and minimum one (1) year of experience in an office environment.

Responsibilities

Recruiting & Interviewing:

Review applications for completion and verify certifications/qualifications are appropriate and current. Contact applicant for missing certifications.
Coordinate pre‑employment paperwork with Recruiter and new hire.
Schedule applicants and interviewers. Set up testing rooms. Welcome applicants and explain the interview process.
Notify applicant of acceptance or rejection.

On‑Boarding and Orientation:

Send acceptance with contingent offer paperwork including County requirements based on Division/Position.
Assemble and personalize orientation and training packet.
Conduct new employee pre‑hire screening (drug test, background check, etc.).
Enter new employee information and certifications into company systems.
Create email accounts and assign to appropriate groups. Audit email groups.
Set up Gallagher Bassett and Traumasoft Virtual Classroom Training accounts and assign trainings.
Order lunches and track expenses for orientation, training and other office events.

Certification and Compliance Tracking:

Input, track and update all certifications for field personnel.
Send notifications of expiring certifications, and contact supervisors as needed.
Update and maintain personnel files.
Ensure county regulations are met for each employee and division.
Ensure compliance for all partnering hospitals regulations.
Generate reports for tracking of certifications and compliance.
Works closely with the training department staff to ensure new hires are in compliance and ready to work or are scheduled to train as soon as possible.
Works proactively with the training department to ensure periodic training courses/certifications are met for all team members (e.g., yearly, quarterly or other term‑related courses/certifications such as sexual harassment, OSHA safety meeting requirements, etc.) in a timely manner.

Miscellaneous Administrative or HR Services:

Answer phones and provide information as needed. Transfer calls to appropriate extensions or take messages as needed.
Assist in the set‑up and breakdown of staff/office events and activities.
Send team member reminders for expiring certifications, trainings and other requirements.
Complete basic level employment verification requests.
Other administrative duties including preparing correspondence, copying, faxing, scanning, filing, and mailing services as assigned.
Maintain company phone list and office phone extension list. Monitor stock of office supplies and determine what needs to be ordered.

Other duties as assigned

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