Executive Assistant, Office CEO

Founded in 1977 as the Senior Care Action Network, SCAN began with a simple but radical idea: that older adults deserve to stay healthy and independent. That belief was championed by a group of community activists we still honor today as the “12 Angry Seniors.” Their mission continues to guide everything we do.

Today, SCAN is a nonprofit health organization serving more than 500,000 people across Arizona, California, Nevada, New Mexico, Texas, and Washington, with over $8 billion in annual revenue. With nearly five decades of experience, we have built a distinctive, values-driven platform dedicated to improving care for older adults.

Our work spans Medicare Advantage, fully integrated care models, primary care, care for the most medically and socially complex populations, and next-generation care delivery models. Across all of this, we are united by a shared commitment: combining compassion with discipline, innovation with stewardship, and growth with integrity.

At SCAN, we believe scale should strengthen—not dilute—our mission. We are building the future of care for older adults, grounded in purpose, accountability, and respect for the people and communities we serve.

The Job As an Executive Assistant in the CEO Office, you'll play a pivotal role in our dynamic organization.

Your role will not only ensure the smooth operation of the executive office as it relates to all Board activities and other administrative responsibilities as necessary. You will be instrumental in driving the achievement of our organization’s vision, mission, and strategic objectives by providing unparalleled support to the Office of the CEO.You Will Administrative Support Maven:
Deliver comprehensive administrative support to the CEO Office in respect of all Board events, logistics, and activities. Manage complex calendars, schedule meetings, prioritize and respond to emails, and handle sensitive information with utmost discretion. Ensure a seamless flow of activities, including meticulous preparation and planning time. Collaborate with other assistants or independently manage meeting schedules, travel arrangements, event management, and external commitments.

Maintain confidential department files and ensure the Board is fully prepared for all engagements.

Event Coordination Extraordinaire:
Plan and coordinate high-level meetings and events, ensuring all logistics are flawlessly handled.

Travel Management Guru:
Arrange detailed travel itineraries, including flights, accommodation, transportation, and related activities, ensuring a hassle-free travel experience.

Project Management Prodigy:
Assist in the planning and execution of strategic initiatives and special projects as directed by the CEO and Chief of Staff. Develop efficient procedures to manage and track the status of materials and documents for distribution.

Meeting Support Specialist:
Collect and prepare draft agendas, prioritize items in consultation with executives, finalize agendas, disseminate meeting materials, coordinate meeting records, evaluations, and follow-up reports.

Community of Practice Leader:
Lead and facilitate a community of practice with other executive assistants. Foster collaboration, share best practices, and promote professional development among peers.

Office Management Maestro:
Assist with the administration of the executive office Board calendar and events, ensuring an organized, efficient, and welcoming work environment.

Brand Management Ambassador:
Ensure consistent and cohesive brand representation internally and externally.

We seek Rebels who are curious about AI and its power to transform how we operate and serve our members.

Actively support the achievement of SCAN’s Vision and Goals.

Other duties as assigned.

Your Qualifications…