Administrative Assitant

Salary: USD
22 - USD
25 per hour

Ultimate Staffing is seeking a detail-oriented and organized Administrative Assistant to support daily operations for a growing company in Sacramento. This position serves as a key point of contact for office administration, project documentation, scheduling, and customer communication. The ideal candidate is professional, reliable, and able to thrive in a fast-paced environment.

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain project files, contracts, permits, and job documentation.
• Prepare reports, correspondence, meeting notes, and other administrative documents.
• Support project managers with scheduling, subcontractor coordination, and document tracking.
• Process invoices, purchase orders, and expense reports.
• Enter and maintain accurate data in company systems and spreadsheets.
• Schedule meetings, inspections, and appointments.
• Assist with onboarding paperwork and employee records.
• Track office supplies and place orders as needed.
• Ensure confidential information is handled professionally and securely.
• Perform general office support duties and other tasks as assigned.

• High school diploma or equivalent.
• 2+ years of administrative or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple priorities with attention to detail.

• Administrative Support
• Data Entry
• Document Management
• Customer Service
• Scheduling & Calendar Management
• Microsoft Excel
• Microsoft Outlook
• Organization & Multitasking

• $24.00 per hour, depending on qualifications and experience.