PDS Admin III​/Project Coordinator

• Legal Entity: AECOM Technical Services Inc
• Business Line:
  Transportation
• Work Location Model:
  On-Site
• Primary
  
  Location:
  
  US - Sacramento, CA - 2020 L St
• Compensation: USD 26 - USD 41 - hourly

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AECOM is seeking a PDS Administrative Assistant/Project Coordinator for one of our offices in Sacramento, CA
. This role will be providing high-level administrative support to the Planning and Engineering Office within the California High-Speed Rail (CAHSR) Program. Skilled in coordinating multiple priorities in fast-paced environments, with strong organizational, communication, and problem-solving abilities. Demonstrates professionalism, adaptability, confidentiality, and a collaborative approach to supporting team operations and project success.

• Filling, printing, calendaring, coordination, document quality control, other admin tasks
• Lead complex and diverse administrative assignments seeing them from conception to completion
• Support other administrative support staff as project continues to grow in size and scope
• Coordinates conferences and/or events including meeting room reservations and logistics, A/V, meals, preparing meeting materials and can include attending the meetings and taking notes. Collaborating with other departments on special engagement projects. This could also entail some travel to meeting locations
• Provide assistance with change management process and tracking
• Meets regularly with Task Lead to review status of projects; plan key events, meetings, and upcoming travel; and prioritize open action items
• Creates and maintains presentations, correspondence, reports, spreadsheets, and other necessary documents in response to and in anticipation of task lead needs. Maintains well-organized digital and hard copy files and records for efficient retrieval of data or information when needed
• Interacts and communicates with all levels within the PDS team as well as CHSRA; develops effective networks with peers, as well as external professional groups
• Anticipate business needs, be proactive, troubleshoot problems and take initiative
• Manages and maintains calendar in Microsoft Outlook, including assisting with scheduling, within limits and at his/her discretion; applies understanding of priorities in scheduling meetings
• Ensure that project correspondence and documentation are handled according to a prescribed format
• Support onboarding and offboarding processes and facilities coordination, including system access, workspace setup, projected and actual start dates, and activity tracking

• BA/BS + 4 years of relevant experience or demonstrated equivalency of experience and/or education.
• Strong proficiency and knowledge of computer software, including Microsoft Outlook, Teams Microsoft Word, PowerPoint, and Microsoft Excel
• Ability to communicate effectively with…