Maintenance Master Data Specialist
Listed on 2026-10-19
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Administrative/Clerical
Data Entry, Clerical, Office Administrator/ Coordinator, Office Assistant
Perform high-volume and accurate data entry into maintenance databases, systems, and records.
Enter, update, and maintain maintenance master data and system information.
Maintain accurate equipment records, maintenance files, work orders, schedules, and related documentation.
Organize, maintain, and archive paper and electronic maintenance records.
Review documentation for accuracy, completeness, consistency, and data integrity.
Assist maintenance personnel with updating records, schedules, work order details, and equipment information.
Ensure maintenance documentation is properly filed and readily accessible.
Support data cleanup and organization activities to maintain reliable maintenance records.
Assist with day-to-day administrative tasks within the maintenance department.
Follow established documentation procedures and applicable quality requirements.
Support cGMP documentation practices when applicable.
Utilize Microsoft Word, Excel, and other computer applications for data entry and records management.
Use SAP or similar ERP systems for maintenance data entry when required.
Handle confidential and operational information with appropriate attention to accuracy and security.
Manage multiple data entry and administrative tasks in a high-volume environment.
Identify data discrepancies and communicate issues to the appropriate maintenance personnel.
Maintain organized work areas and filing systems.
Support additional maintenance administration and data management activities as assigned.
Skills:Data Entry Maintenance Master Data Records Management Filing Management Maintenance Documentation Equipment Records Work Order Management SAP Data EntryERP Systems Microsoft Excel Microsoft Word Data Accuracy and Integrity Document ControlcGMP Documentation Administrative Support High-Volume Data Processing Attention to Detail Organization Time Management Computer Navigation
Education/Experience:
Entry-level candidates are encouraged to apply.
Prior administrative, data entry, office support, or records management experience preferred.
Strong attention to detail and high level of accuracy.
Ability to learn new systems and processes quickly.
Ability to manage high-volume workloads efficiently.
Basic proficiency with Microsoft Office, particularly Word and Excel.
General computer and data entry proficiency required.
SAP or similar ERP experience is strongly preferred.
Experience with cGMP documentation standards is a plus.
Strong organizational and filing management skills.
Ability to work independently and as part of a maintenance team.
Must be available to work onsite Monday-Friday, 8:00 AM-5:00 PM in Vacaville, CA.
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