Event Coordinator, Administrative​/Clerical

• Manage busy schedules and calendars; multiple meetings with direct reports, colleagues and external partners in various time zones
• Professionally respond to external partners via phone and email
• Schedule weekly direct report meetings and other recurring meetings
• Process purchase orders and invoices for agency expenses and assist with budget details
• Complete and submit expense reports for executives
• Communicate with the executives on a daily basis, prioritizing messages and requests that come across the desk
• Personal tasks including getting lunch when calendar schedule requires
• Managing a busy schedule for VP, juggling time zones and senior-level stakeholder relationships and needs
• Scheduling and managing recurring team meetings
• Arranging travel including air, hotel, ground transportation for VP; submitting and managing VP expenses
• Prioritizing executive’s schedule based on knowledge of needs & priorities
• Interact / Collaborate with C-suite executive assistants and teams
• Provide backup coverage as needed when the department coordinator is out of office

administrative experience MS Office -- Outlook, Word, Excel and Power Point, Canvaresearching vendors, researching venues, registration, hotel, food and beverage

Education/

Experience:

• Bachelor’s degree required
• 2+ years administrative experience supporting leaders at the executive level
• Ability to juggle multiple tasks and projects and tight deadlines
• Ability to handle changing schedules quickly and efficiently
• Curious; calm under pressure and rigorous attention to detail
• Avid team player
• Ability to flex work schedule based on business need
• Some travel required, two-three times per year
• Advanced computer skills in MS Office -- Outlook, Word, Excel and Power Point, Canva
• Excellent interpersonal skills, which will enable him/her to interact with a range of personalities and styles to establish effective relationships at all levels of the organization