Payroll Operations Manager

Job Overview

The Payroll Manager oversees all functional aspects of the payroll operation, including accurate and timely completion of all payrolls, responding to inquiries about payroll transactions, ensuring compliance with federal and state tax regulations, and completing various monthly, quarterly, and annual reconciliations and certifications.

Education:

Bachelor’s Degree in Human Resources, Finance, Accounting, or another related field required.

Experience:

Minimum of 2 years related payroll or accounting experience required.

Strong/Advanced Excel skills required.

Experience with HRIS desired.

• Prepare and process high-volume payroll biweekly, including monitoring file transmissions for accuracy with wage payments, taxes, garnishments, and benefits.
• Process and reconcile tax deposits and quarterly and yearly tax reporting, including the filing of W-2s.
• Manage the payroll general ledger interface, and prepare the monthly payroll available ledger report.
• Record monthly payroll journal entries, research discrepancies or abnormalities, and communicate findings to finance.
• Responsible for approving payroll adjustments, reconciliation of corresponding ledger accounts, and posting necessary journal entries.
• Review for accuracy and process annual merit increases and annual bonus.
• Assist as needed with payroll year end, budget, audit, and GL requests; serve as backup for payroll tax filing and reporting.
• Utilize HRIS, Microsoft Excel, macros, MS queries, filters, advanced formulas, and pivot tables regularly.
• Serve as the primary contact for timekeeping and payroll‑related questions. Escalate complex issues to team as needed.
• Develop and provide payroll‑related training to employees and departments.
• Other duties as assigned.

• General financial/accounting knowledge and ability to ensure fully functioning and accurate accounting processes.
• General knowledge of accounting standards/procedures and federal, state, and local rules/regulations.
• Ability to analyze complex and varied financial data and create financial reports necessary.
• Ability to input and access a variety of computer data, especially financial information.
• Knowledge of organizational methods and the ability to manage multiple tasks/projects simultaneously.
• Ability to maintain a high level of confidentiality related to all duties and responsibilities.
• Ability to apply complex accounting formulas and/or perform complex mathematical calculations.
• Ability to communicate effectively both orally and in writing.
• Ability to remain calm and professional during peak periods of activity.
• Willingness to work extended hours as necessary.
• Ability to work with other related projects as requested by management.
• Solid analytical and problem‑solving skills.
• Excellent organizational, analytical, and planning skills.
• Able to perform well in the face of tight deadlines.