Accounting Administrator ; Specialist

ACCOUNTING ADMINISTRATOR I (SPECIALIST) Job Description & Duties

Under general direction of the California High-Speed Rail Authority’s Accounting Administrator I Supervisor, the incumbent independently performs the most complex accounting duties requiring a comprehensive understanding of the entire accounting process. Key responsibilities include coordinating implementation of accounting systems for new programs/functions, reviewing proposals to change accounting procedures, conducting cash analysis, preparing monthly labor and appropriation reconciliations, and completing annual year-end reports.

The role ensures safeguarding of assets and compliance with fiscal and accounting policies applicable to the job, using the California Department of Human Resources laws and rules, Victims Compensation and Government Claims Board rules, GAAP, State Controller’s Office rules and regulations, State Administrative Manual, State Government Code, Federal Railroad Administration regulations, and internal operations manuals. The incumbent uses the Financial Information System for California (FI$Cal), Microsoft Office, and related tools.

Part-time telework is available for California residents under the position’s requirements and may be discussed during the interview process. Hiring interviews may be conducted virtually. When on site, the incumbent works in a professional office environment, using a computer and intermittent travel to perform general tasks. Employees must be able to work extended periods at a computer and manage multiple tasks with short notice.

Minimum requirements are detailed in the Classification Specification. Minimum qualifications include experience and knowledge relevant to the responsibilities listed below.

• Ability to interpret Federal, FI$Cal, SCO, and Department of Finance guidelines on cost accounting principles, including full cost recovery.
• Knowledge of the YE process and GAAP reporting requirements.
• Strong analytical, critical thinking, verbal and written communication skills.
• Experience with and knowledge of the YE process, the MEC process, GAAP reporting, and other reporting requirements.
• Proficiency with Microsoft Excel and Word.
• Analytical skills to draw conclusions and handle multiple tasks.
• Experience with reconciliations:
  Appropriation, Labor, Cash in State Treasury (CIST), and Surplus Money Investment Fund (SMIF).
• Experience with multiple funds (Federal Trust Fund, Special Fund, Bond Fund, and Non-Governmental Fund).
• Experience in analyzing resources to develop procedures or solutions.
• Experience with external fiscal control agencies or customers.
• Experience leading a team, special project, or acting as a subject matter expert for user acceptance testing.

The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options. Benefit information can be found on the CalHR and CalPERS websites.

Complete the Application Package (including the STD 678 State Examination/Employment Application and all required documents). The Statement of Qualifications (SOQ) is required; it must be two pages, 12‑point font, and follow the specifications listed in the “Special Requirements” section. Resumes are optional.

Applications can be submitted electronically via Cal Career or by mail. The deadline is “Until Filled.” Only the most qualified applicants will be selected for further consideration.

Human Resources

EEO Office

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Accounting/Auditing and Finance
• Industries:
  Government Administration

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability, exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug‑free workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.