Personnel Specialist

California Governor's Office of Emergency Services

This range is provided by California Governor's Office of Emergency Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Job Description And Duties

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Personnel Specialist: This is an entry through advanced journey level position. Under close supervision at the entry level, and under general supervision at the journey/advanced level, of the Transactions Unit Supervisor, the Personnel Specialist (PS) performs the full range of personnel and payroll functions for the assigned units/sections/branches in accordance with all applicable laws, rules, regulations, bargaining unit contracts, policies and procedures.

The PS, as a member of the CalOES Transactions Unit Team, meets all deadlines, works effectively with appropriate control agencies, and adapts to multiple responsibilities and changing priorities. Consistent with good customer service practices and the goals of the Cal OES Strategic Plan, the PS provides courteous and timely responses to internal and external customers, follows through on commitments, and solicits and considers internal and external input when completing work assignments.

• Complete all personnel/payroll transactions associated with the unit/section/branch assignment.
• Reconcile and verify monthly payroll using the State Controller’s Master Payroll Certification (MPC) input system, including dock, overtime and special pay.
• Initiate and establish salary advances, and accounts receivable.
• Use the State Controller’s Personnel Information System (PIMS) to update employment data for assigned staff, including appointment, separation, retirement and miscellaneous changes.
• Determine benefits eligibility requirements and rules that apply to various time bases, employment type, bargaining unit contracts or MOUs.
• Establish and change employee benefit effective dates in accordance with CalPERS and CalHR regulations.

You will find additional information about the job in the Duty Statement.

Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.

The California Governor’s Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.

The California Governor’s Office of Emergency Services (Cal OES) is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.

• Dependable, flexible, and customer service oriented.
• Effective time-management skills.
• Ability to organize and establish workload priorities in a high volume, fast-paced environment.
• Ability to work independently and in a team setting.
• Ability to research and provide recommendations to upper management on a variety of Pay and Benefits topics.
• Attention to detail, organizational skills, and self-motivation.
• Knowledge of employment laws, rules and regulation; civil service laws, rules and regulation; as well as State and Departmental policies and procedures.
• Knowledge of the State Controllers (SCO) systems and processes.
• Ability to communicate professionally and effectively both verbally and writing.
• Ability to use good judgment and make sound decisions.
• Ability to achieve results according to objectives.
• Ability to research, analyze, evaluate information and take effective action.
• Commitment to the highest ethical standards of confidentiality.

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

• Entry level

• Full-time

• Human Resources
• Public Safety