Cardiology Outpatient Services Patient Services Representative

#CA-SS

The incumbent is responsible for sustaining an environment of intrinsic goodwill for the practice while providing optimum services to patients. This position performs a variety of duties, providing front office support for the department/clinical team for which it is assigned.

Percentages of time allocated to functions in this position description are a guideline only. Individual assignments and time actually worked in each functional area may vary based on the department’s operational needs.

Apply By Date January 23, 2026 at 11:59PM

Applicants are encouraged to upload license and/or certification if required of the position.

• High School / GED equivalent or related work experience
• Interpersonal skills to establish and maintain effective working relationships with all co‑workers; to consistently interact with patients and other members of the public with patience, courtesy and professionalism, both in person and on the telephone; and to effectively respond to individuals who may be angry or upset.
• Ability to efficiently use computer system applications for all functions required for this position, including electronic mail, spreadsheets, word processing, and medical office management (i.e. scheduling, template maintenance, maintenance of demographic and insurance information).
• Typing skills sufficient to use computer keyboard for timely and accurate input and production.
• Writing skills, using proper English grammar, spelling and punctuation, sufficient to compose messages and/or routine correspondence, which is clear, concise and easy to understand.
• Bookkeeping skills sufficient to maintain accurate records of patient financial transaction, prepare related financial reports, balance cash box, and prepare deposits.
• Organizing skills to establish priorities for own work within stated guidelines; respond flexibly to changes in priorities; and maintain work effectiveness in a setting with a high volume of patient activity and frequent interruptions.
• Knowledge of practices and protocols related to medical office procedures, (i.e. medical terminology, appointments, medical records, insurance verification, cashiering, billing, etc.)
• Filing skills to maintain logs and files of information in alphabetical, chronological and/or numerical order, such that it is current and easily retrievable. Knowledge of all pertinent laws, regulations, and guidelines governing medical records; confidentiality, privacy, and provision to others, including HIPAA.
• Knowledge of health care insurance systems, which may include Medi‑Cal, Medi Care, HMO, PPO, fee‑for‑service, county funded coverage, and worker's compensation, sufficient to properly obtain and track authorizations, appoint patients, make referrals for consults, diagnostics and ancillary services, coordinate hospital services, complete and submit billing documentation, and explain provisions and requirements to patients.
• Knowledge of ICD‑10, CPT and HCPCS coding sufficient to identify services performed; including diagnoses, procedures, and supplies.

• Prior medical setting and/or hospital experience.
• Experience performing appointment scheduling, patient registration, and/or patient discharge.
• Experience with medical insurance verification within a medical environment.

• 50% - Coordination of Medical Office Services
• 50% - Additional Job Functions

UC Davis Cardiology Outpatient Services provides comprehensive, innovative, and quality care for patients with heart conditions including coronary heart disease, heart valve disease (structural), heart failure (advanced cardiac therapies), heart rhythm disorders (arrhythmia), and risk factor reduction. Together our team of physicians, nurse practitioners, registered nurses, licensed vocational nurses, device technicians, medical assistants, and clerical staff strive daily to exceed patient expectations for exceptional care.

The program is nationally recognized for our excellence by U.S. News and World Report, and the clinic hosts 20,000 patient visits per year.

This position is primarily based within the Ellison Ambulatory Care Center in the…