Payroll Specialist

Pay Range

$34.00/hr - $36.00/hr

Job Title: Specialist, Payroll
Department: Finance
Reports to: Accounting Manager
FTE: 100% (40 hours weekly)
Exempt/Non-Exempt: Non-Exempt

The Payroll Specialist (PRS) reports to the Accounting Manager and is responsible for performing all functions of payroll processing and supporting accounting functions. The Payroll Specialist researches and resolves any issues that arise in the payroll area and provides excellent customer service to employees, managers, and external partners. They will assist the Finance team with reporting related to payroll and benefits including the 403B.

The Payroll Specialist will also assist with vendor management and statement reconciliations.

• Process bi‑weekly payroll and manual checks as needed, ensuring accurate, timely, and compliant payroll practices.
• Conduct reconciliation and validation to ensure accurate pay runs.
• Review and verify approved timesheets for accuracy, ensuring proper coding of hours, overtime, and PTO.
• Review pay‑related data of new/re‑hired employee profiles, including benefit records in the HRIS.
• Reconcile pay changes including garnishments, bonuses, vacation payouts, and various benefit programs.
• Research and assist with discrepancies, track and deduct garnishments and other special payroll deductions.
• Provide excellent customer service to employees and internal partners while researching and resolving payroll‑related questions.
• Assist the Finance team with payroll, benefit, and tax‑related auditing, reporting and journal information as requested.
• Manage the auditing, reconciliation, storage and maintenance of personnel documents related to payroll.
• Protect payroll operations and employee confidence by ensuring best practices for employee privacy and confidentiality.
• Conduct training on key payroll processes as needed.
• Serve as point of contact for the 403(b) plan annual audit and payroll reporting, and for participant transactions.
• Conduct reconciliation of employee benefit related statements.
• Ensure accurate coding of payroll data to the appropriate departments, cost centers, and project codes.
• Assist in reconciling payroll accounts with the general ledger.
• Collaborate closely with the Finance team to provide payroll data for budgeting, forecasting, and variance analysis.
• Prepare and deliver reports on payroll expenses, headcount, and labor trends to support Finance during budget planning cycles.
• Stay informed on changes to payroll laws and regulations and recommend process improvements.
• Comply with all state and federal laws and regulations, including HIPAA, sexual harassment, Scope of Practice, OSHA, SCAR reporting, etc.
• Actively participate in internal quality improvement teams.
• Work with team members proactively to support quality improvement initiatives in accordance with the organization’s mission, strategic goals, federal and state laws, and accreditation standards.
• Demonstrate cooperative behavior with supervisors, colleagues, patients, and the community.
• Other duties as assigned.

• Excellent computer skills, preferably with Windows, including Microsoft Office Suite.
• Excellent telephone and communication skills.
• Must possess excellent organizational, writing, and verbal skills.
• Ability to work independently, set priorities, and work well under pressure.
• Ability to maintain a high degree of confidentiality.
• Ability to demonstrate superior professionalism when dealing with patients, subordinates, colleagues, community members, and vendors.
• Ability to collaborate and convene across sectors and organizational levels.

• Communication and Relationship Building
• Taking Initiative
• Planning and Organizing
• Safety
• Teamwork
• Customer Focus
• Values Driven
• Knowledge and Application of Best Practices/Labor Law
• Strategic Thinking

Entry level

Part‑time

Human Resources

Industries:
Hospitals and Health Care