Senior Sheriff's Records Specialist

Notice of Cut‑off Dates

Please note there is a new final cut‑off date for this recruitment. This is a continuous filing exam. Next filing cut‑offs are 5:00 pm on: 8/13/25, 10/15/25, 12/17/25 (final).

The Senior Sheriff’s Records Specialist class performs complex specialized law enforcement clerical support and/or lead duties including, but not limited to, criminal records, warrants, civil process, and inmate booking and processing. This class is used strictly in the Sheriff’s Department. Positions vary in duties depending on the needs of the specific division assigned.

• Methods of training and assigning work to lower‑level employees.
• Customer service techniques for dealing with people under difficult and/or confrontational situations.
• Advanced knowledge of clerical, legal, and law enforcement record‑keeping practices and procedures.
• Law enforcement and legal terminology.
• Considerable knowledge of California statutes relating to civil and criminal record‑keeping procedures and codes, such as California Public Information Act;
  Code of Civil Procedure;
  Evidence Code;
  Penal Code;
  Vehicle Code;
  Civil Code; and other regulations relating to law enforcement and court clerical procedures.
• Legal and law enforcement forms.
• Proper English grammar, spelling, and usage.
• Basic math and accounting skills to perform cashiering duties and other calculations.

• Provide lead worker direction to staff; schedule, assign, and review work to meet established time requirements and guidelines.
• Train and cross‑train subordinates.
• Work independently and carry out assignments with minimal supervision.
• Understand, explain, and apply complex judicial and law enforcement terminology, codes, and procedures in relation to record‑keeping and case files.
• Review legal and law enforcement documents for correctness, completeness and conformance with requirements.
• Establish and maintain effective working relationships.
• Operate modern office equipment.
• Read, write, and speak English at a level necessary for satisfactory job performance.

Type at a rate of not less than 25 net words per minute from clear copy.

Either one year of experience in the class of Sheriff’s Records Specialist (Level II) in Sacramento County service, or two years of experience performing records management clerical duties in a law enforcement agency or court setting.

Note:

If the word "experience" is referenced in the minimum qualifications, it means full‑time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part‑time paid experience may be accumulated and pro‑rated to meet the total experience requirements.

Note:

If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please speak to someone in our office before the final filing date listed in this notice.

Typing Certificate Requirements can be found by obtaining the requirements at our office.

Background/Criminal History: candidates must pass a security clearance investigation conducted by the Sacramento County Sheriff’s Department.

Hours of Work: incumbents must be willing to work irregular hours (shifts), holidays, and weekends.

Working Conditions:

incumbents may be assigned to a detention/correctional facility (jail) in proximity of inmates, or a division may have contact with inmates.

The probationary period for this classification is six (6) months.

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut‑off date.

County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874‑5593 7‑1‑1 California Relay Service Email  Inter‑Office Mail Code: 09‑4667

Employment applications…