Tax Legal Secretary

Tax Legal Secretary - Boutin Jones Inc.

Boutin Jones has an opening for a Tax Legal Secretary. This role is an integral part of our team providing direct support for attorneys.

Qualifications:

• Minimum 5 years of experience as a legal secretary, including at least 3 years in a tax, corporate/transactional or litigation office or as a paralegal.
• Strong computer skills, exceptional spelling, grammar and punctuation.
• Basic math and report‑keeping abilities.
• At least 2 years of college or vocational school (helpful but not required).
• Team‑spirit attitude, excellent communication and professional representation of the law office.

• Performs secretarial and clerical duties.
• Processes mail daily.
• Handles phone calls for attorneys and paralegals.
• Responds to and generates email messages.
• Initiates and drafts routine correspondence and documents for attorneys’ approval.
• Schedules appointments and events; maintains electronic calendar.
• Receives and greets clients.
• Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.
• Familiarity with law libraries and Court, Secretary of State and County Recorder filing procedures.
• Performs conflicts checks for potential and existing clients.
• Prepares documents for filing with administrative agencies and follows up as needed.
• Prepares and edits complex Word and Excel documents, including indices and tables of contents.
• Opens new clients / matters according to firm procedure.
• Creates and maintains files, keeps records and prepares reports as requested.
• Performs other duties as required.

This is a full‑time, non‑exempt, in‑office position with competitive pay and benefits.

• Seniority level
  :
  Mid‑Senior level
• Employment type
  :
  Full‑time
• Job function
  :
  Legal
• Industry
  :
  Law Practice

Referrals increase your chances of interviewing at Boutin Jones Inc. by 2x.

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