Property Manager, Lease Administrator

Property Manager, Lease Administrator

Remote (Sacramento, CA 95833)

• Shift: Day 5x8-Hour (08:00 - 17:00)
• THIS POSITION IS REMOTE
• Must live within 100 Miles
• Possibility of going to on-site as needed

Commercial property experience – not residential or apartments

Lease administration skills vs property manager

Understands different commercial lease types, and the differences between Base Year, Gross and NNN Leases

Can conduct CAM and NNN reviews/audits – knows which costs are to be paid by the tenant vs the landlord

Understands how to calculate CPI increases and other escalations to base rent.

Understands Options, Right of First Refusal, Right of First Offer, etc.

Understands insurance provisions in a lease.

knowledge to understand and interpret general lease language.

• Interprets, abstracts, manages, and administers real estate leases and other contract documents for the company system-wide, including owned and non‑owned properties and physician and nonphysician leases. Creates and produces reports in response to business needs, tracks status of lease transactions, notifies necessary parties of critical dates, prepares lease‑related notices and communications, participates in due diligence reviews for real property acquisitions and dispositions, assists management in the resolution of issues/disputes with third party Tenants and Landlords, and attends to the execution and delivery of legal documents.
  
  Mentors and trains other staff in all key functions, processes and systems of the department. Oversees the update of database information, makes recommendations for process and procedures enhancements, and ensures accuracy of the data base records for the owned and leased real estate interests of the company and its affiliates, related companies, subsidiaries and joint ventures

• Reviews, interprets, analyzes, comprehends, and abstracts various types of real estate documents such as lease agreements, amendments, options, right of first offers, assignments, property purchase agreements and other legal agreements
• Abstracts and audits all lease and real estate documents using a standardized lease abstracting protocol to capture all key lease data and payment schedules. Interprets and summarizes all salient lease data into the lease administration system
• Interprets lease documentation to determine financial responsibility between Landlord and Tenant for building and premise operating costs; establishes recurrent payables and receivables schedules for the duration of the contract term
• Determines, monitors, and reports to key stakeholders all critical lease dates, such as commencements, expirations, renewal, contraction critical dates, purchase agreements and options, and monitors and notifies all necessary parties, including updates to the lease administration system
• Manages all Stark compliance reporting duties in accordance with SH Physician Lease Compliance Policy for all property and lease records; reports accurately and timely in both CoStar and TracT Manager; advises Real Estate and Office of General Counsel (OGC) of risk areas when noticed
• Oversees all estoppel certificate and Subordination Non‑Disturbance Attornment (SNDA) requests; completes critical lease information and data input for the forms for approval by OGC; ensures proper tracking of same
• Manages all vendor set‑up documentation; obtains correct W‑9 and associated vendor ’s from accounting; prepares all lease and contract files in standardized format; identifies and locates any missing file documents to assure Policy compliance
• Maintains up to date knowledge of Lease Administration database fields, system, processes, and workflow

• Coordinates monthly (or more frequent) payment of base rents, Common Area Maintenance (CAM), Triple Net Lease (NNN) and/or other operating expense costs for assigned real estate portfolio in accordance with the lease contract or other contract documents such as easement agreements, parking agreements, and reciprocal use agreements
• Generates third party and physician charges, rent statements, insures accurate aged receivable reporting; calculates and…