Facilities Maintenance Coordinator – Facilities Firm; Chambord

Job Summary

Freshco's After Hours Facilities Maintenance Coordinator is responsible for servicing multi‑site retail clients across North America. The role processes work order requests received by clients, follows them through to completion, and incorporates the billing process. The Coordinator negotiates technician rates, develops relationships with technicians, and monitors their performance to ensure consistent service quality.

• Create, log, and manage all maintenance requests in Freshco’s work order management system (Quick Base).
• Maintain detailed work order records, including notes, follow‑up dates, technician details, and financial summaries.
• Update client platforms accurately and in a timely manner.
• Organize and prioritize incoming emails based on urgency and severity.
• Prepare end‑of‑day reports and manage work order escalations.

• Schedule and dispatch appropriate technicians to complete maintenance requests.
• Ensure all work orders are completed within client Service Level Agreements (SLAs).
• Verify technicians meet all Freshco and client compliance requirements.
• Ship required parts or devices to technicians and/or store managers as needed.

• Negotiate technician rates while ensuring designated margins are achieved.
• Build and maintain respectful, professional relationships with technicians.
• Obtain and review technician quotes, including scope of work, materials, labor, and pricing.
• Collaborate with the Vendor Relations Team to source and onboard recent technicians in assigned service areas.

• Prepare quotes in Quick Base for review by the Senior Coordinator or Facilities Maintenance Manager.
• Confirm correct tax rates and enter quotes into client platforms for approval.
• Manage “awaiting technician bills” in coordination with the Administrative Coordinator to ensure invoices are received within 5–7 business days.
• Audit invoices for accuracy, approve, and move to invoicing status.
• Monitor client and technician rates to ensure margin targets are met.

• Collaborate with internal teams across North America, including Invoicing and Vendor Relations.
• Work directly with store managers and/or landlords on facility improvements and general maintenance issues.

• Minimum 4 years of experience in a multi‑site facilities maintenance workplace, or 3+ years in customer service or administrative support.
• Exceptional computer skills: MS Office (Word, Excel, PowerPoint, Access).
• Experience using Quick Base, Service Channel, and other work order platforms.
• Bi‑lingual language skills are an asset.
• Exceptional communication and interpersonal skills.
• Willingness and ability to learn to meet the changing requirements of the position.
• Ability to work effectively and independently from a local Freshco office or remotely.
• Willingness to participate in Freshco's philanthropy initiatives.
• Contributes ideas to advance the division and Freshco overall.
• Demonstrates an “intrapreneur” mindset and related actions.
• Open to performing other duties as required.
• Takes full accountability for actions and reactions, including wins and losses.

Part time. Remote work location. Hourly pay $25.00 – $30.00 per hour. This role is classified as part time; weekly hours may vary based on operational needs but will not exceed 36 hours per week.

• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• On‑site parking
• Paid time off
• Vision care
• Work from home

Freshco is committed to equal employment opportunity and to attracting and retaining the most qualified employees regardless of race, national origin, religion, sexual orientation, gender, age, or disability. Please note that any offer of employment may be subject to reference checks and background checks, including a criminal record check as part of the selection process.