Accountant, Financial Reporting, Office Administrator​/ Coordinator

Primary Job Role

• Utilize our internal expense management system to organize and store receipts securely.
• Facilitate the approval process by routing expense reports to relevant managers or supervisors.
• Ensure timely processing of expense reports, meeting payment cycles and deadlines.
• Scrutinize employee-submitted expense reports to ensure accuracy, completeness, and compliance with company policies.
• Verify that expenses align with established guidelines, including allowable expenses, receipt requirements, and spending limits.
• Identify discrepancies, missing receipts, or policy violations and collaborate with employees to resolve issues promptly.
• Ensure credit card accounts are accurately coded, balanced, and investigative any discrepancies or fraud.
• Assist team members in ordering new cards and ensure accurate and timely processing of new card requests.
• Assist users with password resets, account activations, and initial log‑in procedures.
• Communicate professionally with vendors and the team.
• Manage payables for our most intricate and complex vendors.
• Process accounts payable invoices, including manually entering, reviewing, validating, and obtaining approvals.
• Enter data into computer systems accurately and efficiently.
• Review, research, and problem‑solve vendor inquiries and/or concerns.
• Perform reconciliations of monthly vendor statements and general ledger accounts; perform bank reconciliations.
• Perform other duties as assigned.

• Safety: fully supports, encourages, and follows safe work behavior.
• Job Specific
  
  Skills:
  
  demonstrates required depth and mastery of knowledge and skill associated with the job.
• Communication: uses active listening skills, conveys information clearly, and ensures effective communication.
• Fostering Teamwork: listens, responds constructively, offers support, and works for solutions supportable by all team members.
• Information Gathering: checks all appropriate sources, obtains high‑quality information, checks work for accuracy and completeness.
• Interpersonal Skill: anticipates, notices, and understands concerns of others, develops positive relationships, and knows when to escalate critical issues.
• Planning and Organizing: creates realistic schedules and follows them, evaluates progress, prioritizes key action steps, and adjusts plans based on input.
• Customer Oriented: demonstrates concern for satisfying external and/or internal customers and presents a cheerful, positive manner.
• Results Oriented: strong sense of urgency and commitment to achieve desired results; identifies efficient methods to achieve tasks on time.
• Adaptability: adapts to changing business needs, recovers quickly from setbacks, and is open to new ways of doing things.
• Credibility: demonstrates responsibility, reliability, and trustworthiness; keeps commitments and follows instructions, policies, and procedures.
• Analytical: uses a logical, systematic approach, evaluates costs, benefits, risks, and identifies patterns and trends.

• Formal
  
  Education:
  
  Bachelor's Degree in Accounting.
• Experience:
  
  6 months or less.

• Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.
• Experience with Microsoft Suite (Excel, Word, Outlook).
• Ability to comprehend the payment and discount terms of various AP vendor invoices.

Job requirements change requiring re‑training to stay current every 1‑2 years.

• Problem Solving: requires complex problem solving ability with little guidance; independent research and analysis sometimes required.
• Creativity: requires some creativity to generate solutions or improve effectiveness within well‑established boundaries.
• Autonomy: not normally monitored, but overall objectives are clearly defined; discretion in how the work is done, setting priorities and decision making is encouraged.

• Stress Load:
  Occasional exposure to these stresses (less than 20% of the time).
• Workload Fluctuation:
  Job involves occasional changes in priorities, complexity and/or quantity of work.
• Work…