Administrative Coordinator

Administrative Coordinator

We're hiring for an Administrative Coordinator to join a dynamic and evolving administrative team. This role serves as the primary intake point for documentation related to tag and title processing, insurance, and registration. Responsibilities include scanning, filing, gathering documents, and managing ticketing workflows. The coordinator will route work to other team members who handle processing.

• Serve as intake for documentation related to tag/title, insurance, and registration
• Scan, file, and organize documents accurately
• Manage ticketing workflows
• Communicate with internal and external contacts via phone and email
• Support team members by routing work efficiently

• 2+ years of administrative support experience
• Strong verbal and written communication skills
• Ability to work independently and prioritize tasks
• Comfortable handling phone calls with internal and external contacts
• Experience with ticketing systems

• Knowledge of insurance and registration processes
• Dealership experience
• Intermediate Excel skills (pivot tables)
• IT-savvy and adaptable to new systems
• Data entry, administrative support, filing, copying, scanning
• Microsoft Office (Excel proficiency)
• Problem-solving mindset
• Organizational skills and flexibility
• Professional demeanor and collaborative approach

Contract to Hire position based out of St. Augustine, FL.

Pay range: $21.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace type: fully onsite position in St. Augustine, FL. Final date to receive applications: anticipated to close on Jan 5, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.