Procurement Specialist II

The Procurement Specialist is responsible for supporting the agency's procurement and inventory operations by maintaining accurate vendor and inventory records, processing inventory-related submissions for Agency members, assisting staff with procurement needs and quotes, monitoring stock levels and pricing, and ensuring timely, organized, and compliant purchasing activities.

• Minimum:
  High School Diploma or Equivalency
• Valid Florida Driver's License
• Advanced computer literacy
• Advanced knowledge of Microsoft Word, Excel, and Power Point
• Knowledge of purchasing and bidding principles and practices
• Knowledge of applicable software preferred
• Basic knowledge of general office equipment

• Greet and assist walk-ins
• Enter new vendors into the financial software system and updating existing records as requested
• Source, evaluate, select, and establish a working relationship with new vendors/suppliers as needed
• Maintain current Certificates of Liability Insurance and check for expiring certificates monthly
• Maintain and update supplier/vendor catalogs, as well as evaluating supplier performance and pricing
• Update the Non-Stock Items spreadsheet quarterly
• Update the New Hire Deputy Cost spreadsheet quarterly
• Compare vendor pricing/research bulk ordering price reductions for applicable items as needed
• Familiarity with the global best practices of public procurement through NIGP
• Assist with obtaining quotes as needed and reviewing the quotes received for accuracy/completeness
• Complete procurement related forms
• Respond to procurement related questions
• Enter requisitions as needed for Vendor purchases of supplies/equipment and for replenishment of inventory stock
• Review and process inventory-related submissions from Agency members once eligibility is confirmed
• Confirm requisitions for Amazon are approved within the required timeframe
• Confirm all Created and Allocated Requisition s are addressed and resolved within a timely manner
• Review and utilize the Reorder Report and adjust Reorder Points as related to in-house stock items
• Conduct a weekly review of Purchase Orders to confirm Vendor's receipt and confirmation
• Backup for processing, reviewing, and sending all Purchase Orders to the requestor or to the Vendor
• Send Issued Property lists to employees/staff and document returned agency issued uniforms, equipment, and supplies
• Coordinates the return of items when an agency employee transfers to a different division
• Notifies newly promoted or transferred employees of eligible applicable items
• Completes Adjustments as requested for inventory-related items
• Assist with yearly Central Supply Inventory
• Manage a variety of competing tasks and priorities while meeting deadlines
• Compile data/run reports at the request of management
• Maintain complete and accurate files via the agency software
• Other duties as assigned

• Report directly to Supervisor
• Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
• Maintain confidentiality/security of files and information obtained in the course of employment
• Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
• Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
• Exhibit excellent teamwork skills
• Take initiative, overcome obstacles, and maintain momentum on assignments.
• Work independently as necessary with general guidance from supervisor to make decisions while exercising good judgment
• Comprehend and follow verbal and written instructions in technical and non-technical language
• Anticipate questions, issues, and concerns to act as an effective troubleshooter
• Ability to…