Director Support Coordinator - Real Estate & Facilities

Job Title

Strategic Business Support Partner

Serves as a strategic business support partner to the Director of Facilities & Environmental by managing and coordinating real estate administration, lease portfolio oversight, environmental compliance activities, and department operations.

Exercises independent judgment in prioritizing executive commitments, managing schedules, coordinating business initiatives, and facilitating communication with internal and external stakeholders on behalf of department leadership.

Administers the Company's real estate portfolio by monitoring lease obligations, renewal requirements, contractual commitments, critical deadlines, rent schedules, easements, surveys, and property-related documentation to ensure compliance and operational continuity.

Acts as the primary liaison with landlords, brokers, attorneys, property managers, consultants, vendors, contractors, and business partners to facilitate negotiations, resolve issues, and advance departmental objectives.

Supports real estate transactions, site selection initiatives, acquisitions, dispositions, and due diligence activities by gathering, analyzing, and preparing information for management review and decision-making.

Evaluates, coordinates, and monitors vendor services, permits, contracts, purchase requests, inspections, regulatory submissions, and compliance requirements to ensure alignment with business needs, budgets, and applicable regulations.

Develops, maintains, and analyzes departmental records, project timelines, capital expenditure documentation, reporting tools, SharePoint databases, and operational metrics to support leadership planning and decision-making.

Identifies process improvement opportunities and recommends administrative, operational, and documentation enhancements that improve efficiency, compliance, and departmental effectiveness.

Handles sensitive, confidential, and proprietary business information with a high degree of discretion, professionalism, and sound judgment.

Performs other duties as assigned.

Safety: fully supports, encourages and follows safe work behavior, and considers safety of paramount importance in the workplace.

Job Specific

Skills:

Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge, skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS.

Fostering Teamwork:
Listens and responds constructively to other team members' ideas. Offers support for others' ideas and proposals. Is open with other team members about his/her concerns. Works for solutions that all team members can support.

Communication:
Uses active listening skills, conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments, progress, problems and plans through consistent, effective communication. Avoids surprises.

Results Oriented:
Has a strong sense of urgency and commitment to achieve desired results in the face of obstacles and frustrations. Remains focused, does not get bogged down in unnecessary detail. Identifies and utilizes the most efficient methods to successfully achieve tasks on time despite unforeseen events. Driven, maintains a sense of urgency and adjusts schedules as needed to achieve without sacrificing quality of work.

Confidence and Drive:
Confident in one's own ideas and capability to be successful; willingness to take an independent position in the face of opposition. Approaches challenging tasks with a "can-do" attitude. Driven to see projects and tasks through to successful completion, is not swayed by resistance and focuses on achievement of the initiative.

Credibility:
Demonstrated concern to be responsible, reliable, and trustworthy. Maintains commitments. Respects the confidentiality of information or concerns shared by others. Is honest and forthright with people. Takes personal responsibility for the quality and timeliness of work. Punctual, follows instructions, policies, and procedures.

Self-Aware:
Conscious of one's own feelings, character and personality and the implications for how your…