Office Service Coordinator

St. Charles
3815 E Main St
Suite A-1
St. Charles, IL 60174, USA

Amundsen Davis is a full‑service business law firm comprised of 260 attorneys headquartered in Chicago. As one of the fastest growing law firms in the Midwest, we understand the entrepreneurial thinking that drives business decisions for our clients. We use this insight to respond to the needs of clients creatively, expediently and pragmatically. The firm handles the transactional, labor and employment, and litigation needs of companies across the U.S. Our experience in both litigated and transactional matters makes us a unique partner for your business.

The law firm has offices in the following locations:
Chicago, Crystal Lake, St. Charles, and Rockford, IL;
Cleveland and Columbus, OH;
Milwaukee, Appleton, Brookfield, Green Bay, and Madison, WI;
St. Louis, MO; and Indianapolis, IN.

Provides reception, office services, and administrative support to ensure smooth daily operations and excellent client service. Manages multiple tasks in a fast‑paced environment with professionalism and attention to detail.

Reception: Open/close reception, greet visitors, manage phones, schedule conference rooms, validate parking.

Office Services: Maintain office equipment and supplies, coordinate access cards, disinfect high‑touch areas.

Records: Organize, catalog, and dispose of records per firm policy.

Conference Rooms: Reset rooms after meetings, clean surfaces, restock supplies.

Kitchen: Set up/tear down coffee, restock beverages and supplies, maintain cleanliness.

Mail/Packages: Sort/distribute incoming mail, process outgoing mail, route checks, manage subscriptions.

Building Maintenance: Report issues (lighting, HVAC, cleaning) and coordinate with vendors.

Administrative Support: Prepare folders, stuff envelopes, assist with projects for legal/admin teams.

Adaptable, organized, and detail‑oriented.

Strong communication and proofreading skills.

Collaborative and client‑focused.

Proficient in Microsoft Office and office technology.

Mantains confidentiality and ethical standards.

High School Diploma/GED required

3–5 years’ relevant experience (legal environment preferred).

Typing speed: 60+ WPM.

Ability to lift up to 50 lbs and perform physical office tasks.

• In‑Office Work Schedule
• Part‑time
• Supportive, team‑focused environment
• Professional growth

Amundsen Davis, LLC is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual’s race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caring responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.

Equal Opportunity Employer
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