Office Services Coordinator

The Office Services Coordinator provides reception, office services, and administrative support to ensure smooth daily operations and excellent client service. Manages multiple tasks in a fast-paced environment with professionalism and attention to detail.

• Reception:
  Open/close reception, greet visitors, manage phones, schedule conference rooms, validate parking.
• Office Services:
  Maintain office equipment and supplies, coordinate access cards, disinfect high‑touch areas.
• Records:
  Organize, catalog, and dispose of records per firm policy.
• Conference Rooms:
  Reset rooms after meetings, clean surfaces, restock supplies.
• Kitchen:
  Set up/tear down coffee, restock beverages and supplies, maintain cleanliness.
• Mail/Packages:
  Sort/distribute incoming mail, process outgoing mail, route checks, manage subscriptions.
• Building Maintenance:
  Report issues (lighting, HVAC, cleaning) and coordinate with vendors.
• Administrative Support:
  Prepare folders, stuff envelopes, assist with projects for legal/admin teams.

• High School Diploma/GED required.
• 3‑5 years of relevant experience (legal environment preferred).
• Typing speed: 60+ WPM.
• Ability to lift up to 50 lbs and perform physical office tasks.
• Adaptable, organized, and detail‑oriented.
• Strong communication and proofreading skills.
• Collaborative and client‑focused.
• Proficient in Microsoft Office and office technology.
• Maintains confidentiality and ethical standards.

• Competitive pay.
• In‑Office Work Schedule (Monday – Friday, 10 am – 3 pm).
• Benefits after 30 days of employment.
• Supportive, team‑focused environment.
• Professional growth.

This position is not open to recruiters.

Amundsen Davis, LLC is an Equal Opportunity Employer. We support and encourage workforce diversity. We do not discriminate because of an individual’s race, color, religion, gender, national origin, sexual orientation, gender identity or expression, ancestry, citizenship, creed, marital status, veteran status, age, family caregiving responsibilities, genetic profile or predisposition, pregnancy or disability with respect to hiring, promotion, firing, compensation, or other terms, conditions, or privileges of employment.