Administrative Operations Specialist

Base pay range

$17.00/hr - $20.00/hr

* This is a contract role*

We are seeking a detail-oriented, service-driven Administrative Operations Specialist to support daily office operations and create a welcoming, professional environment for employees, clients, and visitors. This role is ideal for someone who enjoys being the go-to person in the office, anticipates needs, and takes pride in delivering a high level of service.

• Greet and welcome visitors and employees in a warm, professional, and engaging manner
• Anticipate visitor and employee needs and deliver a consistently high-quality experience
• Serve as a point of contact for questions, requests, and general office support
• Manage conference rooms, including scheduling, setup, breakdown, and resolving availability conflicts
• Coordinate food and beverage ordering for in-office meetings and events, including setup and teardown
• Provide support for internal meetings, firm events, and in-office gatherings
• Submit and follow up on facility maintenance and service requests
• Monitor and respond to shared email inboxes as needed
• Provide concierge-style support such as office directions, parking information, and local recommendations
• Assist with onboarding logistics for new hires
• Collate and organize tax returns and other documents as required
• Sort, distribute, and process incoming and outgoing mail
• Order, stock, and maintain office supplies
• Support a variety of recurring and ad hoc administrative requests to ensure smooth office operations

• Prior experience in an administrative, office services, front desk, or hospitality-focused role preferred
• Strong customer service mindset with a professional and friendly demeanor
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize in a fast-paced environment
• Strong verbal and written communication skills
• Proficiency with basic office technology (email, calendars, conference room tools, office equipment)
• Reliable, proactive, and adaptable with a team-oriented approach

• Entry level

• Contract

• Administrative

• Accounting

• Medical insurance
• Vision insurance