Judicial Secretary Hon. Daniel Damman

The Judicial Secretary provides the Judge(s) with administrative support, which includes coordination of the Judge(s) business schedule and Court Docket; performing administrative work necessary to manage and coordinate a Judge(s) office; and acts as a liaison between the Judge(s) and Court staff, law enforcement agencies and legal professionals.

• Coordinates, manages and monitors caseload docket for Circuit Judge(s).
• Wide discretion is allowed for the exercise of independent judgment.
• Deals routinely with confidential and privileged information.
• Prepares court orders, commitments and schedules and serves as criminal courtroom staff.
• Assures that priority is given on criminal docket to incarcerated defendants for trial and sentences.
• Compose and prepare correspondence and reports.
• Prepare letters, forms, reports.
• Receive and answer correspondence.
• Maintain files and records; arrange appointments, schedules, meetings and conferences for Circuit Judge(s).
• Coordinate assignments of court reporters and other courtroom staff.
• Manage court docket and case schedules in a manner which enables the judge to meet case-flow standards.
• Perform public contact work requiring advanced knowledge of court rules and policies.
• Make necessary decisions to resolve or refer appointments, complaints and requests for court services.
• Perform liaison duties with other court and county offices as required.
• Compile information, compose and prepare records and reports requiring familiarity with departmental activities.
• Answer telephone and other inquiries requiring advanced knowledge of court rules and regulations.
• Handle responsible administrative projects as assigned by Circuit Judge.
• Prepares and timely processes judgments and orders at the direction of the Judge including commitments to jail, prison and treatment facilities.
• Other duties as assigned.

Reports directly to and works under the general supervision of the Judge(s). This position is at-will as provided by statute and serves at the will of the individual Judge(s) or Chief Judge as applicable.

N/A

• An Associate Degree from an accredited college or university with five years of experience and/or supplemental paralegal training required.
• A minimum of 10 years of experience involving proven increasingly responsible administrative work as a legal office administrator or similar in a court environment may substitute for education.
• Comply with court professional code of conduct as applicable.
• Must possess and maintain a professional, dignified demeanor at all times.
• Writing, reading, mathematical principles; proficient computer skills-Microsoft Office Suite, Outlook; exercise sound judgment and decision making in accordance with policies and procedures; ability to research and problem solve independently; knowledge of County operations and functions; ability to prioritize and time manage; handle stressful situations, provide effective and friendly customer service; support the County's mission and values; ability to think critically where necessary.
• Knowledge or understanding of basic administrative tasks: operate standard office equipment; document management; prepare and maintain records, various correspondences and reports; answer general inquiries and refer as necessary; answer telephone calls, process mail, order supplies/equipment; prepare meeting agendas, attend meetings, record/transcribe/distribute minutes; entering, transcribing, recording, storing or maintaining information in written or electronic form with speed and accuracy; maintain calendars, arrange meetings, schedule rooms and equipment as necessary.
• Ability to communicate effectively and efficiently with management, co-workers and clients; obtain and communicate accurate information; apply common sense understanding to complex instructions and respond accordingly; communicate complex ideas through graphs, charts, presentations, reports or other professional correspondence.

• Ability to demonstrate predictable, reliable, and timely attendance.
• Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.
• Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.
• Ability to learn from directions, observations, and…