Administrative Coordinator

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Brief Description

At Microbiologics, our impact goes far beyond the lab. As a well‑established biotechnology company with a strong reputation for quality and innovation, we rely on solid operational foundations and exceptional administrative support to keep our teams aligned, informed, and moving forward together.

Why This Role Is Different

At Microbiologics, this role goes beyond traditional administrative support. You will:

• Work closely with executive leadership in a high‑visibility, trust‑based role
• Contribute to projects that support company‑wide priorities and operational excellence
• Collaborate across departments including Sales, Finance, Marketing, and Operations
• Be encouraged to suggest improvements, streamline processes, and enhance shared tools
• Be part of a culture that values initiative, teamwork, and professional growth

What You’ll Do Executive & Administrative Support

• Provide day‑to‑day administrative and project‑based support to the Executive Assistant
• Support the Executive Leadership Team with scheduling, coordination, and documentation
• Prepare, print, and compile materials for meetings and presentations
• Draft, proofread, and format correspondence and presentation materials

Coordination & Project Support

• Assist with planning and scheduling meetings, company events, presentations, and travel arrangements
• Manage travel reports, rewards, and records using Concur or similar systems
• Support administrative, clerical, and data entry projects under general supervision
• Assist business units with reports and documentation as requested

Organization & Process Support

• Assist with managing inventory of company assets, swag, and promotional materials
• Maintain organized records and documentation
• Provide input to support streamlined processes and integration of shared tools
• Establish and maintain professional relationships with team members and company contacts

Additional Responsibilities

• Maintain a clean, organized, and professional work environment
• Follow all company policies, procedures, and safety practices
• Perform other administrative or office‑related duties as assigned

Who Thrives Here

• Is proactive, dependable, and highly organized
• Enjoys supporting leaders and enabling teams to do their best work
• Can manage multiple priorities while maintaining attention to detail
• Communicates clearly and professionally
• Embraces our core values:
  We win together. We are driven to achieve. We are brave, bold, and confident. We care.

Education & Experience

• High School Diploma or equivalent
• Minimum of one year of administrative and/or business support experience

Skills & Abilities Communication

• Strong verbal and written communication skills
• Ability to work effectively in a team environment

Organization & Reasoning

• Ability to multitask and prioritize competing priorities
• Strong time management and organizational skills
• Demonstrated sound judgment and decision‑making abilities

Technical Skills

• Advanced proficiency in Microsoft Word, Excel, and Outlook
• Comfortable working with internet‑based systems and tools

What We Offer

• Medical, dental, and vision coverage
• Company‑funded HSA
• Life and disability insurance
• 401(k) with generous company match
• Tuition reimbursement
• Daycare assistance
• Professional development and training opportunities
• A collaborative, supportive, and mission‑driven culture

Pay

$22-$25 per hour

Seniority level

• Entry level

Employment type

• Full‑time

Job function

• Administrative

St Cloud, MN

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