Events and Office Coordinator

Granite Partners is seeking an Events and Office Coordinator to oversee a series of processes, vendors, and technology services to create operational efficiency for the Granite Partners team and other stakeholders in the Granite community. The role incorporates a wide variety of duties including general office management, technology support, team services, event planning, and reception.

As the Events and Office Coordinator at Granite Partners, you will manage day-to-day office processes, serve as host for daily events at Granite Innovations, support technology services, support the Granite Partners team and related services, coordinate logistics and prepare for meetings and large events, and support community events.

Manage day-to-day office processes for an efficient and smooth-running office, including:

• Providing reception and welcoming guests in person or on the telephone, answering or directing inquiries, and sorting and delivering incoming and outgoing mail and packages.
• Overseeing and serving as host and point-person for Granite Innovations events, including planning and coordinating meetings, catering, and technology.
• Maintaining office equipment and adequate supply levels, offering suggestions for automation, process improvement, and new equipment.
• Support team wellbeing by maintaining adequate inventory of healthy snacks and drinks and coordinating meal orders.
• Managing large printing and mailing projects.
• Supporting invoice processing in partnership with the finance team.

Support technology services at Granite Innovations and for team members, including:

• Coordinating technology services and facilitating solutions to technology issues (technology help desk), working closely with the third-party technology services firm and collaborating with the Technology Director and Operations Manager on larger support issues.
• Managing technology at Granite Innovations including desktop monitors, TV displays, audio and visual conferencing equipment, and more, including working with service providers to resolve issues.
• Leading vendor relationships for internet services, phone services, and the like.
• Providing support and training for team members with technologies at Granite Innovations.

• Leading a variety of tasks related to the upkeep and readiness of the Granite Innovations building, including organizing, arranging meeting room furniture, setting and cleaning up catering orders, decorating, and occasional cleaning.
• Supporting members of the Granite Executive Team with meeting scheduling, calendar coordination, project work, personal tasks, and other activities as required.
• Coordinating off-site events including the Granite Partners Minnesota Twins suite, St. John’s Football suite, and Granite Days.
• Guiding, training, and partnering with the Events and Business Operations Intern(s) to support daily operations and professional development, providing feedback and growth opportunities.
• Assisting one or more affinity groups with scheduling, project management, and other administration.

Coordinate logistics and preparation for meetings and various large events, often working with other team members and/or third parties.

• Work with a broad group of internal and external stakeholders to promote and coordinate Active Central Minnesota events, such as the Earth Day Run and Granite man Triathlon Series.

Associate’s or bachelor’s degree is required.

More than one year of related work experience is desired.

Specialized training and certifications in a broad set of skills are valued. Examples may include advanced Microsoft Office courses, Certified…