Payroll Specialist

Overview

The Coborn’s Inc. payroll team is hiring for our next Payroll Specialist! To be successful in this role, you will need to bring your “Say Yes to the Guest” attitude, as you will support over 10,000 of our internal guests, our employees! As a Payroll Specialist, you will assist in the day-to-day operations of the Payroll Department and perform all activities necessary to prepare and process the bi-weekly multi-company multi-state payroll.

Multi-state payroll experience is also a bonus, as

Coborn’s is in 6 different states:
Minnesota, North Dakota, South Dakota, Michigan, Wisconsin, and Illinois.

If you are a confident payroll professional with the desire to learn and grow along with Coborn’s, apply today!

• Assist with ensuring compliance with state and federal regulations is followed, entering earnings and deductions are recorded, assisting with maintenance of employee data in the payroll system, and providing remarkable support to employees.
• Run various weekly, monthly, and quarterly reports and audits that support payroll and accounting processes and compliance requirements.
• Serve as the primary point of contact for employees and company leaders for payroll-related questions and inquiries, including but is not limited to maintaining the payroll department email box and telephonic hotline.
• Assist in all day-to-day activities that support the payroll processes. This will include ensuring accurate time records are submitted properly and approved in a timely in the system for payroll processing and following up with company leaders as necessary for corrections.
• Maintain the company travel and expense processes. Responsibilities include maintaining the policy, employee communication, ensuring proper documentation is submitted, and ensuring timely reimbursement of expenses through the payroll process.
• Assist with additional payroll processing, which includes off-cycle check processing, bank inquiries and follow-up, garnishment processing, additional spreadsheet uploads, and timecard corrections.
• Assist with maintaining employee information in the system relating to payroll taxes and employee deductions. Will also partner with the HR team and assist with the maintenance of various employee pay record entries.
• Will serve as a backup for payroll processing in the absence of the Payroll Manager. Will also participate in special projects and assist with the creation and maintenance of all payroll process checklists and procedure documentation.

Our remarkable employees are at the heart of everything we do. At Coborn’s, we’re committed to creating a supportive and rewarding workplace—one that offers a vibrant, team-oriented environment, ongoing career growth, and meaningful benefits. As an employee‑owned company, we believe in investing in our people and their futures.

We’re proud to offer a variety of benefits to both our full‑time and part‑time employees, including:

• 10% employee discount on grocery items, with additional franchise‑specific discounts available at company owned Ace Hardware, Caribou Coffee, Erbert and Gerbert’s, and Pet Supplies Plus locations.
• Get Paid Daily with Daily Pay – for employees who would like access to their pay before payday, we offer this great benefit!
• Paid Time Off (PTO/Vacation)
• Paid Floating Holidays & time and a half (1 ½) paid for hours worked on a company‑recognized holiday!
• Sunday Premium Pay – an extra $1 per hour for hours worked on Sundays (some exclusions apply)
• Paid Military Leave
• Employee recognition programs with monetary rewards including in‑store vouchers, years of service, and employee of the month
• Employee Health & Wellness Programs, Challenges and Resources – to assist our team members in living a life of wellbeing!
• Employee Assistance Program (EAP) – unlimited phone access to legal, financial, and work‑life services and up to five free in‑person counseling sessions, per situation/issue, per year
• Access to a national discount marketplace for travel, electronics, auto/home insurance , entertainment and more!
• Tools, resources and opportunities for career growth and development
• 401(k) plan options – we also match up to…