Administrative Assistant

Archdiocese of Milwaukee provided pay range

This range is provided by Archdiocese of Milwaukee. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$20.00/hr - $21.00/hr

Administrative Assistant - Full Time in Person

Working at the Archdiocese of Milwaukee, WI.

Practicing Catholic in good standing required.

Work where your faith is!

• Assist with administration of the Safe Environment Database
• Schedule Safe Environment educational sessions and coordinate place, facilitator and registration.
• Assist users with registration issues in the Safe Environment database
• Assist coordinators and users with questions regarding compliance
• Enter manual records of Safe Environment Training into database, when necessary
• Assist with questions involving criminal background check process and status and elevate issues to the Director of Safe Environment
• Assist with tracking and reviewing annual Safe Environment Verification reports
  
  Make edits and corrections in accordance with work processes
• Report discrepancies to the Director of Safe Environment
• Manage training attendance sheets
• Manage incoming and outgoing mail service to the office
• Provide meeting or training logistic support at needed, including ordering food
• Assist with promotion of Safe Environment Programs
• Update materials and resources
• Distribute monthly updates to On-Site Safe Environment Coordinators
• Ensure all program materials are accessible to the various language demographics
• Promote Safe Environment programs and policies in parishes, schools, and communities

• Excellent time management and organizational skills, and ability to remain calm and tactful
• Knowledge of overall Safe Environment programs, policies, and training requirements for organizations and roles within the Archdiocese of Milwaukee
• Ability to manage multiple priorities while maintaining accuracy, attention to detail, and timeliness
• Effective and pleasant communication skills, including active listening, and the ability to relate to a variety of people in a professional manner in writing, by phone, and in person
• Excellent grammar and composition skills
• Ability to maintain confidentiality
• Proficiency in Microsoft Office Suite and ability to manage and use electronic data bases and applications for reports, scheduling, communication, virtual meetings, and financial transactions and record keeping

• High school diploma or equivalent is required. Associate Degree in Business Administration or certificate program completion preferred
• Minimum of 3 years of experience in a customer service or administrative support position required
• Practicing Catholic in good standing required
• Bilingual in English and Spanish is highly desirable

• This position works in a normal office environment in an in-person setting at the Archdiocese of Milwaukee

The position is a full-time (40 hours per week) salaried position working in-person at the Archdiocese of Milwaukee Pastoral Center. The Archdiocese of Milwaukee provides a full scope of employment benefits, including medical, dental, vision, flextime, Catholic school tuition assistance for children of employees, 403b, and a pension program. Infrequent weekend and evening meetings and some travel to parishes throughout the archdiocese is required.

Mileage reimbursement is available.

Please send a resume to Jackie Luther via email jluther or call with any questions .