System Manager

Reporting to the Bursar, this position provides professional accounting and eCommerce administration services for the Bursar and Cashier Office. The position applies generally accepted accounting principles and University procedures associated with onlinemarketplaces, campus card (meal plan) activity, merchant services,and related general ledger activity. The position preparesreconciliations, journal entries, statements, and management reports as assigned, evaluates internal controls, and resolvesmoderately complex accounting and system discrepancies.

The position also optimizes department storefronts through industry-specific software and supports integrations among variousrevenue-related systems and other University systems including the University financial enterprise resource planning (ERP) system.

• Manage assigned eCommerce, merchant services, campus card, and payment-system activities, including system configuration,sales-tax treatment, accounting distributions, and general ledgerintegration.
• Reconcile daily and monthly payment batches, merchantsettlements, clearing accounts, bank activity, campus cardbalances, and related general ledger accounts; research and resolvereconciling items promptly.
• Prepare and post recurring, accrual, and correcting journal entries for assigned activities, and support month-end and fiscal year-end close through account review, cutoff analysis,reconciliation certification, and audit-ready documentation.
• Prepare financial statements, account analyses, exception reports, management reports, and other financial data to supporttax reporting, collections, revenue receipting, and management decision-making.
• Monitor automated feeds and integrations between assignedsystems and the University general ledger; investigate and coordinate correction of interface errors, posting failures,duplicate transactions, refund issues, chargebacks, and othertransactional discrepancies.
• Develop, document, and maintain accounting procedures,reconciliations, system controls, and record-retention support for assigned eCommerce, merchant-service, campus card, and paymentprocesses.
• Evaluate internal controls over merchant accounts, cashieringinterfaces, refunds, deposits, and payment processing; recommend improvements that strengthen accuracy, efficiency, compliance, and segregation of duties.
• Provide schedules, transaction support, reconciliations, and explanations for internal and external audits and compliance reviews.
• Administer campus merchant accounts and coordinate assigned PCIDSS compliance activities, including merchant onboarding, periodic reviews, documentation, and follow-up on remediation items.
• Build, configure, test, deploy, maintain, and auditdepartment-specific online storefronts and point-of-sale sites using approved University solutions and secure payment paths,including product setup, inventory parameters, event settings, tax treatment, accounting distributions, and settlement rules.
• Configure and maintain campus card functions, includingdeclining-balance plans, meal plans, account parameters, billingtriggers, and related payment methods.
• Coordinate testing and operational support for integrationsinvolving identity data, campus point-of-sale hardware, mobileordering systems, checkout-free retail environments, and other assigned systems.
• Provide training, documentation, and technical support to Cashier Office staff and campus departments, and serve as an accounting and systems resource for assigned processes and payment systems.
• Perform other duties as assigned.

• Bachelor's degree in business, accounting or related field required.
• At least two years of administrative experience working with higher education ERPs, auxiliary systems, or campus…