CCI Mechanical, Inc Administrative Assistant

We specialize in the design, installation, service, and maintenance of commercial and industrial projects. As a design-build leader, our team has constructed and maintained mechanical systems for a wide variety of high-profile clients, including hospitals, data centers, manufacturers, hotels, universities, office buildings, and more.

CCI Mechanical has an immediate need for an administrative assistant. This is a great opportunity for someone with strong organizational and communication skills to add value to our Service Department in southern Utah.

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This position will work directly with the service department sales team in preparing proposals for preventative maintenance, repairs, and installation projects, performing job set-ups, maintaining miscellaneous service reports, filing/scanning, invoicing, issuing purchase orders and subcontracts, expediting equipment deliveries, ordering permits, and general office duties/correspondence.

This position will be asked to perform and execute the following tasks in addition to other duties as assigned:

• Billings (project and service contract)
• Service contract review and administration
• Project job set-ups and change orders
• Service contract set-up, upgrades/downgrades, cancellations, etc.
• Job filing
• Job close-outs
• Proposals – Project and Service Contract
• Generate service contract work tickets

• Five or more years of administrative assistant experience, preferably in construction, engineering, or a related field
• High school diploma or GED
• Ability to work effectively in a fast-paced, team-oriented environment
• Strong verbal and written communication skills
• Excellent customer service and interpersonal skills
• Strong attention to detail, organization, and planning skills
• Proficiency in Microsoft Excel, Word, Outlook, and Power Point
• Proficiency with 10-key data entry

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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