Support Specialist Occupational Therapy

Performs a variety of functions to support academic and administrative operations within the Doctor of Occupational Therapy(OTD) program. This position will assist the Program Director inthe processes involved with preparation of accreditation documents,managing various records and confidential information for faculty and students, meeting and event planning, monitoring existingprogrammatic efforts, fiscal/budget tracking, and other related duties. Strong communication and interpersonal skills, paired witha proactive and detail-oriented approach to work, will best servethe position.

Additional information about the University can befound online at (Use the "Apply for this Job" box below)..

• Serve as a central point liaison with other departments and external constituencies in coordinating a variety of day-to-day matters concerning the OTD program, including:
  • Assist and resolve problems and inquiries of visitors.
  • Review and control incoming and outgoing correspondence.
  • Follow-up on operational commitments.
  • Coordinate the scheduling of appointments and maintaincalendars to support program needs, including facilities usage,events, catering, and travel arrangements.
• Oversee department budget management coordination, includingsubmission of reimbursements, pay invoices, reconcile transactions,maintain expense records, and track department budgets.
• Provide resources to student queries (i.e. financial aid,counseling services)
• Assist in the preparation of internal and external reports and presentations, including accreditation, annual reports, and OTDprogram assessment by researching information, compilingstatistics, and gathering various data.
• Track applicants for admission and selection into the OTDprogram, in close conjunction with the Graduate Studies Office, and coordinate with the Program Director to send acceptance and denialletters.
• Verify admission and program requirements for students are maintained throughout the program.
• Establish, update and maintain department files and confidential records.
• Provide software portal management for didactic, clinical, andcapstone education, as well as curricular mapping, program learning outcomes, and accreditation needs.
• Manage and develop software operations for maintaining compliance with student requirements for program.
• In conjunction with UMAC and the Program Director, help tomarket the OTD Program. Assist in maintaining websites and social media applications.
• Prepare meeting agendas, as well as attend and take minutes fora variety of OTD Program meetings (as needed).
• Under the guidance of the Program Director, coordinate the onboarding of part-time administrative and clerical staff within the program.
• Coordinate continued website development and updates for OTDprogram to maintain compliance with accreditation and university standards/requirements.
• Coordinate faculty interview, hiring, and onboarding process for new full-time faculty.
• Perform other duties as assigned. Work may occasionally requireflexible hours, including some weekend and evening hours for recruitment or related program events, etc.

• Associate’s degree, or equivalent level of college coursework,required. Bachelor’s degree preferred. A combination of college coursework and work experience equivalent to four years will also be considered.
• At least two years’ office experience required; experience working in higher education or specific administrative support staff experience preferred. The total qualifications required are based on a combination of education and work experience. Anyexperience used to meet the education requirement cannot also be used to meet the work experience requirement.
• Strong interpersonal skills with the ability to learn quickly,be creative, work independently,…