Bilingual Medical Administrator

Bilingual Medical Administrator

Canadian Health Solutions is a growing group of health service companies that develops and provides leading medical and research services. Located in Saint John, NB, Canadian Health Solutions Inc. is seeking a fulltime Bilingual Medical Administrator who will apply their exceptional organizational and interpersonal skills as a contributing team member of the Medical Administration including daily in‑office support and clinic activities.

• Be the first person to receive and interact with external clients, customers, vendors, consultants, suppliers, guests and visitors to our office.
• Answer telephones as required, triage inquiries, take messages, send and receive fax and mail as required. Manage the flow of information to any member of our clinical team.
• Open and sort mail and summarize memos that are received before passing the information on to the people you assist.
• Communicate and follow‑up with pharmacies and other family practices for requested medical information.
• Prepare refreshments for meetings and greet attendees as required.
• Transcribe (from audio dictation and from printed, written or electronic documents). Including specialist reports, medical‑legal reports, recorded meeting minutes, letters and correspondence.
• Assemble and review multi‑disciplinary medical reports, perform proof‑reading, editing and advanced Word formatting.
• Administer and process clinical intake forms, questionnaires, client history, consents and checklists directly with our clients.
• Act as an interpreter within clinical assessments with our specialist consultants.
• Open and close client paper and electronic files, prepare medical charts, scan documents, index medical records, and file and track all correspondence relating to these files.
• Use Microsoft Word, Excel, Outlook, Adobe Acrobat, dictation and transcription software (Express Scribe), and other medical related computer software as required.
• Other clinical projects and client file related work as assigned.

• Bilingualism is a critical requirement (fluent written and spoken French and English).
• Ability to translate to and from French & English.
• Excellent computer skills, proficiency in Microsoft Office – Outlook, Excel & Word (advanced Word formatting).
• Good organizational and time management skills. Ability to multi‑task is critical.
• Strong and effective verbal and written communication skills (spelling, punctuation, grammar). Excellent proofreading, Word editing and formatting skills to ensure process quality assurance.
• Proficient typing and transcription skills.
• Maintain confidentiality and client discretion at all times.
• Fast learner and open to feedback.
• High level of business maturity in a fast‑paced, high‑output practice.
• Team player and ability to collaborate.
• Positive attitude and ability to reflect a professional company image.

We thank all applicants for their interest, however, only those candidates being considered for an interview will be contacted.