Senior Administrative Assistant at Irving Oil

Elevate your career as a Senior Administrative Assistant at Irving Oil in East Saint John. Manage executive calendars, coordinate meetings, and support business travel arrangements while working onsite.

Irving Oil is seeking an experienced Senior Administrative Assistant to support the Senior Director of Capital & Materials Management. With strong communication skills and Microsoft Office proficiency, your role focuses on efficient office coordination and problem-solving across multiple stakeholders. Collaborating with the health and safety committee and managing event planning—this position is pivotal to daily operations.

Key Responsibilities:

• Manage executive calendars and resolve scheduling conflicts

• Assist with business travel arrangements for leaders

• Coordinate boardroom bookings and catering requests

• Handle P-card management and office supplies purchasing

• Represent the office on the Joint Health & Safety Committee

Requirements:

• 5-10 years in an administrative support role

• Experience in industrial or capital projects

• Proficient in Microsoft Office and Oracle/SAP

• Strong verbal and written communication skills

• Ability to work independently and collaboratively

Bring your organizational skills and professional judgment to support Irving Oil's mission in East Saint John.