Senior Administrative Assistant

The Opportunity

Ulteig is seeking an outstanding, engaging, highly organized, Senior Administrative Assistant to work in our Minneapolis, MN office. The Senior Administrative Assistant will perform a wide range of administrative and office support activities for office locations, senior level leadership, and the company.

• Provide significant administrative support to specific office locations and senior level leadership including, but not limited to, support of managing calendars, travel coordination, expenses, event/meeting management, and special projects
• Assist and support operational processes and procedures improvement
• Assist and support employee development and new hire training
• Perform general clerical duties including photocopying, scanning, emails, reports, and binding and mailing projects as needed, etc.
• Retrieve, assign, and complete requests for information and administrative support submitted through the help desk ticket system and in person
• Provide excellent customer service to both internal and external clients
• Assist in the preparation of meetings and townhalls
• Create "life event" acknowledgements - cards, flowers, gifts, memorials, etc.
• Act as back‑up for other administrative and office assistant staff
• Complete errands and all other duties as assigned
• Follow all company policies and procedures

• A High School degree or equivalent (GED) required; two-year technical preferred
• Minimum of 5 years of administrative experience preferred
• Proven proficiency in Microsoft Software Applications (Word, Excel, Power Point, Outlook) and other relevant technologies
• Proven history of successful support of senior level leadership with managing calendars, travel coordination, expense management, event, and meeting coordination
• Excellent verbal/written communications, time management, analytical/interpersonal and organizational skills
• Strong attention to detail, accuracy, follow through, and ability to work on multiple projects while maintaining deadlines
• Ability to work both independently and collaboratively with individuals at all levels in the organization in a team environment
• Proactive, resourceful, decision maker, and self‑motivated forward thinker who actively seeks opportunities and proposes solutions for team, department, and company improvements
• Ability to mentor and coach
• Ability to work in a dynamic, fast paced environment
• Ability to maintain confidentiality
• Authorization to work permanently in the U.S.
• Demonstrates openness to innovation by embracing and applying evolving technology and AI tools to enhance workflows, solve problems, and drive continuous improvement

As you consider applying for a position at Ulteig, we encourage you to think outside the box - because we do! You might not meet 100% of the skills listed in a description, but we are committed to hiring people with exceptional talent, ability and potential, and then creating an environment where they can become the best versions of themselves. We don't want to miss out on the possibility of speaking with the next outstanding Ulteig team member, so please apply if you think this role is a great match for your unique skills and strengths.

And, yes, relevant military experience is absolutely considered for transitioning service members.

Ulteig is a purpose driven organization that has built a culture focused on people - both our clients and our employees
-for over 80 years. Working at Ulteig is more than a job, opening opportunities to make an impact by creating and solving for a sustainable future. We recognize our success relies heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. We prioritize flexibility and staying connected to meet your needs and help you achieve your goals.

We value your unique perspective, respect your individuality and celebrate your contributions. At Ulteig, we take our own success and the success of our clients personally.

• Flexible Workplace
• Employee Ownership
• Competitive Pay
• Comprehensive Benefits Package
• Collaborative Environment
• Innovative Culture

Target Base Compensation Range for this role is $24.28 - $32.88 per hour. Factors that may be used to determine your actual salary include your job specific skills, education, training, job location, number of years of experience related to this role and comparison to other employees already in this role.

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 60 days until a qualified applicant is selected or the position has been cancelled.

Notice to Recruiters and Staffing Agencies: to protect the interests of all parties, Ulteig Engineers, Inc., will not accept unsolicited resumes from any source other than directly from a candidate or an approved vendor that has a written and signed agreement in place with Ulteig. Please do not contact or forward resumes to our…