School Psychologist

Overview

Title: School Psychologist

DBM Classification: C43/Grade
14

Department: Special Education

Salary Range: $47,066 - $103,660

Employee Group: P.A.T
- Teachers

Prepared Date: December 2025

Reports to: Director of Special Services

FTE/ FLSA Status: 1.00 FTE-10-Months
- Exempt

Summary

The School Psychologist supports two elementary schools by implementing comprehensive school psychological services in accordance with Minnesota Statutes and district goals. This role is split between:

• Academic and behavioral supports, evaluation, and implementation of Multi-Tiered Systems of Support (MTSS) at two elementary sites
• Supporting Medical Assistance (MA)/third-party billing processes through collaboration with families, service providers, and adherence to DHS and HHS requirements district wide.

The successful candidate will demonstrate cultural responsiveness, effective communication with staff, students, and families from diverse backgrounds, and understanding of equitable practices in school psychology.

Duties and Responsibilities

MTSS & Evaluation Focus

• Serve as a key team member in school-wide MTSS processes, including academic and behavioral interventions.
• Conduct comprehensive evaluations in compliance with Minnesota Rule Chapter 3525 and IDEA regulations.
• Participate in special education due process procedures (initial evaluations, re-evaluations, IEP meetings).
• Collaborate with intervention teams and general education teachers to develop, monitor, and adjust student supports.
• Provide consultation and guidance to staff around progress monitoring, data-based decision-making, and problem-solving models.
• Support SEL and mental health initiatives that promote safe, inclusive learning environments.
• Utilize assessment tools and practices that are culturally responsive and aligned with best practices for diverse learners.
• Maintain accurate and timely documentation as required by state and district policies.

MA/Third-Party Billing Focus

• Provide training and ongoing support to school psychologists, special education staff, related service providers, and case managers on compliant MA documentation, service logging, and timelines.
• Audit service logs regularly to identify missing, incomplete, or non-billable documentation; follow up promptly with providers to correct issues and prevent claim denials.
• Develop and maintain internal billing procedures that streamline data collection, consent workflows, and communication between schools and the district billing office.
• Monitor provider enrollment status (e.g., MN–ITS and NPI requirements where applicable) to ensure all eligible service providers remain active and billable.
• Run monthly or bi-monthly reports to track service delivery, documentation issues, and projected reimbursement; share updates with special education leadership.
• Collaborate with evaluation teams to ensure assessment activities that are MA-billable (e.g., medically necessary evaluations) are documented correctly.
• Support IEP teams in understanding how service minutes, provider types, and delivery methods affect MA eligibility and billing potential.
• Ensure compliance with parental consent processes, including annual renewal, revocation tracking, and culturally/linguistically accessible communication.
• Coordinate corrective action plans when audits (internal or external) identify billing concerns, ensuring timely resolution and prevention of repeat errors.
• Assist in preparation for state audits or DHS reviews, gathering necessary documentation, service logs, provider credentials, and district policies.
• Review and validate encounter data before claim submission, ensuring accuracy of dates, frequencies, codes, and provider information.
• Collaborate with technology/data teams to improve electronic documentation systems, automate compliance prompts, and enhance accuracy of submitted billing data.
• Analyze reimbursement trends to recommend staffing, training, or procedural changes that increase revenue potential while maintaining compliance.
• Develop district-wide communication materials that help families understand MA billing, consent, privacy protections, and how reimbursement supports student services.
• Participate in professional…