Senior Payroll Specialist

The Sr. Payroll Specialist, reporting directly to the Payroll Manager, is responsible for the accurate, timely, and compliant processing of payroll for The Dover Companies employees across multiple entities, locations, and states. This role serves as the primary backup to the Payroll Manager and is prepared to assume full payroll operations in the event of an absence or vacancy. The Sr.

Payroll Specialist handles highly sensitive and confidential compensation data, leads payroll projects and initiatives, and partners with HR, Finance, and external vendors to strengthen payroll processes, controls, and compliance.

• Process end-to-end bi-weekly payroll for exempt and non-exempt employees of The Dover Companies across multiple entities, locations, and states
• Serve as the primary backup to the Payroll Manager, with the knowledge and system access to assume full payroll operations, approvals, and transmission in the event of an absence or vacancy
• Audit and reconcile payroll prior to transmission, including verification of timesheets, worked hours, PTO, overtime, and adjustments
• Lead payroll projects and initiatives such as system enhancements, process improvements, new entity or location set-ups, policy changes, and year-end activities from planning through implementation
• Handle highly sensitive and confidential information, including compensation, executive pay, tax, banking, and personal employee data, with the utmost discretion and integrity
• Ensure compliance with federal, state, and local payroll, wage and hour, and tax laws, including multi-state requirements
• Support payroll tax reporting, filings, and year-end processes, and respond to tax agency notices and requests in partnership with the Payroll Manager and Payroll & Tax Specialist
• Process wage attachments (child support, garnishments, levies, etc.) and maintain accurate deduction records
• Conduct regular audits of employee set-ups, deductions, and G/L mapping to ensure payroll data integrity
• Prepare and reconcile payroll-related general ledger entries and payables in partnership with Finance
• Analyze timeliness and accuracy of timesheet and PTO submissions by business unit and recommend corrective actions
• Resolve complex payroll discrepancies and escalated employee inquiries regarding pay, deductions, and other payroll matters
• Coordinate with external vendors, including the payroll software provider, auditors, and tax agencies, and review payroll software invoices for accuracy in billing
• Support 401(k) integration, funding, and the investigation and resolution of contribution errors, partnering with the plan administrator and Accounting to ensure timely, accurate remittance
• Train, mentor, and provide guidance to Payroll Specialists, and serve as a subject matter expert on payroll processes and systems
• Develop and maintain written payroll procedures, desk manuals, and internal controls to support business continuity
• Prepare payroll reports and analysis for HR, Finance, and leadership as requested
• Other duties as assigned

Full-time

The Sr. Payroll Specialist, reporting directly to the Payroll Manager, is responsible for the accurate, timely, and compliant processing of payroll for The Dover Companies employees across multiple entities, locations, and states. This role serves as the primary backup to the Payroll Manager and is prepared to assume full payroll operations in the event of an absence or vacancy. The Sr.

Payroll Specialist handles highly sensitive and confidential compensation data, leads payroll projects and initiatives, and partners with HR, Finance, and external vendors to strengthen payroll processes, controls, and compliance.

• Process end-to-end bi-weekly payroll for exempt…