Executive Coordinator

BQ-Executive
415 S 18th St
St Louis, MO 63103, USA

The Executive Coordinator ensures executives can focus on strategic initiatives by handling a wide range of administrative, communication, and coordination tasks efficiently and with a high level of professionalism.

• Calendar and schedule management
• Coordinate logistics for meetings, including venue arrangements, catering, and technology set up
• Communication and correspondence on behalf of executives
• Meeting coordination
• Handle confidential and sensitive information with discretion and integrity
• Organize and maintain electronic and physical filing systems
• Compile data for reports and presentations
• Project assistance
• Office management
• Arrange travel plans, itineraries and agendas
• Expense management

• Associate degree in Business Administration, Management or a related field
• 5 years of experience in administrative support
• 2 years in a high-level executive support role
• Proficiency in the following Microsoft Office programs:
  Outlook, Word, Excel and PowerPoint.
• Excellent professional oral and written communication skills
• Proficiency in travel booking

• Bachelor’s degree in business administration, Management or a related field
• Skilled in Excel

• Strong commitment to tasks being completed correctly and on time
• Communication is factual, polite, and professional
• Thrives in a structured environment
• Comfortable making decisions in area of expertise
• Communication style is factual and sincere
• Willingness to follow established policies, processes, and procedures
• Comfortable working at a somewhat faster-than-average pace
• Typical office environment with climate control and sufficient lighting, ergonomic desk/chairs
• Corporate Office located St. Louis, MO
• 10% Travel
• Be able to sit/stand for long periods of time and lift up to 30 pounds

Your performance will be measured by your ability to achieve annual department objectives and corporate goals which include but are not limited to the following.

• Decision making, judgement, and execution
• Time management
• Communication (oral and written)
• Calendar management
• Meeting coordination
• Confidentiality and discretion
• Process improvements
• Ability to anticipate executive needs and proactively address potential issues
• Stakeholder Feedback

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.