Program Assistant, TRIO Student Support Services

Program Assistant, TRIO Student Support Services

Title: Program Assistant, TRIO Student Support Services

Employee Classification: Part Time Classified/A/P

Department: VP, Student Affairs' Office

Salary Range: 17.50

The TRIO Program Assistant provides clerical, administrative, and project support to the TRIO department, maintaining student files, managing data entry, overseeing front‑desk operations, tracking expenditures, scheduling appointments, ordering supplies, and providing information about TRIO student programs and events.

• Enter data into Blumen, create and maintain student files, compile information for reports, and maintain accurate records of student contacts and program services.
• Facilitate TRIO orientations and answer questions about TRIO eligibility.
• Review and track all expenditures related to the department’s budget, submit and track requisitions and purchases, and assist with budget reconciliation.
• Provide department support through product ordering, manage office supply orders in Banner, and track delivery of orders.
• Manage the development and updating of all office manuals, handbooks, forms, and flyers.
• Prepare bi‑weekly classified, part‑time and Student Workers timesheets for manager’s approval.
• Book rooms, transportation, lodging, and order meals for TRIO events.
• Serve as first contact with students, district, and community partners, maintaining office coverage, scheduling appointments, and managing office email account.
• Develop and facilitate trainings for student workers and TRIO staff.
• Work with manager and lab supervisor to oversee workflow of student workers.
• Assist in coordination and completion of special projects as requested.
• Attend staff and division meetings and training sessions.
• Perform all duties in accordance with college policies, procedures, and TRIO grant regulations.
• Perform other duties as assigned.

• High School Diploma required.
• At least three (3) years of work experience, including experience with programs similar to TRIO.
• Must be flexible in work hours to include some evening and weekends.

• Associate’s Degree preferred.

Mid‑Senior level

Part‑time

Administrative

Higher Education