Executive Administrator

Who We Are

• Eye Thrive is a locally recognized 501(c)(3) nonprofit that empowers children to pursue their full potential by delivering essential eyecare across the St. Louis region.
• In June 2025, Eye Thrive launched a second Mobile Vision Clinic, doubling our capacity and our impact on the lives of St. Louis kids.
• This school year, Eye Thrive will provide 25,000+ vision screenings, 8,000+ comprehensive eye exams, 8,000+ prescription glasses, 3,000+ replacement glasses, and 300+ follow-up care referrals, all completely free of charge.

• The Executive Administrator is a key partner to Eye Thrive’s CEO, ensuring the executive office runs efficiently while supporting organizational priorities. Reporting directly to the CEO, this role provides high-level administrative, operational, and strategic support, serving as a liaison to the Board of Directors, staff, donors, and community partners.
• The Executive Administrator manages complex calendars, coordinates meetings and events, drafts communications, and safeguards sensitive information. They oversee board operations, office and vendor management, basic finance and HR tasks, and special projects – streamlining processes and ensuring the CEO’s focus remains on advancing the mission.
• Highly organized, adaptable, and discreet, the Executive Administrator excels at managing multiple priorities in a fast-paced environment. They bring strong judgment, exceptional communication skills, and a collaborative spirit to every task, helping Eye Thrive achieve operational excellence with professionalism and warmth.

• Permanent;
  Full Time;
  Exempt.
• Expected 40 hours/week;
  Monday-Friday;
  Occasional weekends.
• Participation in morning/evening meetings and special events will be required as needed.
• Reports to Chief Executive Officer.

• Works directly with the CEO to support all aspects of their daily work routine.
• Proactively manages the CEO’s calendar and contacts, including scheduling meetings, responding to inquiries, and tracking deadlines.
• Provides coordination, monitoring, and communication of projects and programs managed by the CEO.
• Determines the priority of matters of attention for the CEO, redirects matters to staff to handle, or handles matters personally, as appropriate, ensuring appropriate follow‑up.
• Coordinates logistics for donor meetings, staff meetings, and other strategy meetings and prepares minutes or other meeting materials as needed.
• Manages all communications for the CEO, including drafting and editing correspondence as needed to external and internal partners.
• Drafts and edits reports, collateral, and meeting materials.
• Tracks CEO’s activities, notes, and tasks for the development team to add into the CRM database.
• Provides event logistics management for in‑person meetings and events organized by Eye Thrive.
• Maintain the highest level of confidentiality and professionalism while handling sensitive and proprietary information, ensuring discretion in all communications and interactions.
• Represent Eye Thrive with professionalism and warmth in all interactions.

• Drafts and edits materials and communications for Eye Thrive’s Board of Directors, including board communications and meeting materials.
• Serves as liaison to the Board of Directors, including overseeing logistics for Board meetings, including meals, meeting materials, and presentations, and correspondence.
• Supports all board committees, including scheduling, drafting agendas, and finalizing minutes.
• Manages the Board of Directors portal, including updating potential, new, and current board member information.

• Develops, implements, and maintains office management policies and procedures to support efficient, organized, and professional daily operations. Partners with staff to identify areas for improvement, communicates changes clearly, and ensures consistent application across the team.
• Acts as a vendor liaison for day‑to‑day operational needs at both the Eye Thrive office and warehouse, including but not limited to building/facilities maintenance, furniture replacement/repair, office…