Office Manager

Why is This a Great Opportunity?

This role offers the opportunity to take ownership of essential financial and administrative functions within a growing organization. As the Office Manager, you’ll play a key role in keeping daily operations running smoothly while directly contributing to the accuracy of invoicing and financial processes. This position is ideal for someone who enjoys variety, values independence, and wants to make a meaningful impact on both business efficiency and customer experience.

You’ll gain exposure to multiple areas—including accounting, operations, and office administration—and have the chance to help improve systems and processes over time.

The Office Manager is responsible for managing daily office operations and overseeing core accounting activities, including invoicing, accounts payable, and accounts receivable. This role ensures accurate financial processing, maintains organized office workflows, and provides administrative support to leadership and staff. The ideal candidate is detail-oriented, highly organized, and comfortable managing both financial and general office responsibilities.

• Generate and send customer invoices in a timely and accurate manner.
• Record payments, apply cash receipts, and follow up on outstanding balances.
• Maintain up‑to‑date customer account information.

• Process vendor invoices, ensure proper coding, and obtain approvals.
• Prepare and schedule payments, including checks, ACH, or electronic payments.
• Maintain accurate AP records and vendor files.

• Serve as the primary point of contact for all office operations.
• Maintain office supplies, equipment, and inventory.
• Assist with scheduling, meeting coordination, and general administrative tasks.
• Organize filing systems—digital and physical—to ensure efficient recordkeeping.
• Support leadership with administrative projects and operational tasks as needed.

• Assist with data entry, document preparation, and internal communication.
• Support onboarding processes and coordinate with internal teams.
• Participate in process improvement efforts to streamline office and accounting functions.

• Previous experience in office administration, accounting support, or a similar role.
• Working knowledge of invoicing, accounts payable, and accounts receivable processes.
• Proficiency with accounting software and Microsoft Office (especially Excel).
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Strong communication and customer service skills.
• Ability to work independently and maintain confidentiality.

• Experience in a small business, service-based, or multi-tasking office environment.
• Familiarity with bookkeeping principles or prior experience supporting accounting teams.
• Experience with Quick Books or similar accounting systems.