Administrative Assistant

Administrative & Project Support Assistant

Remote - must reside in the CST or MST Zone.

Seeking a highly organized, detail‑oriented Administrative & Project Support Assistant to join our remote team. This role provides broad support across firm operations, proposal development, and project coordination.

This role is essential to ensuring seamless day‑to‑day operations, consistent delivery of polished client materials, and smooth coordination across internal teams and leadership.

• Manage calendars (marketing calendar, testimony calendar), schedule meetings, coordinate travel, and support logistics for senior leadership.
• Maintain and organize firmwide documents, templates, resumes, bios, and internal resources.
• Support onboarding processes, including system setup, internal communications, and documentation updates.
• Assist with updating internal project‑management systems (e.g., Teams, SharePoint, Avaza‑Time Tracking) to ensure projects open correctly and consistently.
• Inventory and track contracts and billing rates for projects.
• Provide general administrative support such as expense tracking, file management, and internal correspondence.

• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel), Teams, and SharePoint – THIS IS A MUST
• Bachelor’s degree in business, communications, marketing, or a related field.
• 1–3 years of experience in an administrative, project coordination, or proposal‑support role within a professional services environment.
• Experience supporting or adapting to a rapidly growing firm or scaling organization.
• Exceptional organizational skills and strong attention to detail.
• Strong writing, editing, and document‑formatting skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced setting.
• Professional communication skills.

• Experience supporting proposal or RFP development.
• Experience with project management and CRM platforms (e.g., Microsoft Dynamics).
• Experience using Adobe Acrobat, Canva, or other document/formatting tools.
• Experience working in a remote or remote‑first work environment.

Mid‑Senior level

Full‑time

Administrative

Utilities and Energy Technology