Administrative Assistant

Location: St. Louis

Why is This a Great Opportunity?

This Administrative Assistant role offers an excellent opportunity to be a vital part of a professional team, supporting daily operations and ensuring the office runs smoothly. It’s ideal for someone who enjoys organization, multitasking, and being the go-to person for logistics and communication. You’ll work closely with different departments, gain exposure to a variety of business functions, and help contribute to team success.

If you’re detail-oriented, proactive, and enjoy a fast-paced environment where your work makes a difference, this is a strong step forward in your administrative career.

Job Description:

The Administrative Assistant is responsible for providing high-level administrative support to ensure efficient operation of the office or department. This role supports managers, teams, and staff through a variety of tasks related to communication, organization, and documentation. The ideal candidate is resourceful, organized, and capable of handling multiple tasks with accuracy and professionalism.

Key Responsibilities:

• Serve as the primary point of contact for internal and external communications, including answering phones, emails, and greeting visitors.

• Schedule and coordinate meetings, appointments, and travel arrangements.

• Prepare reports, memos, letters, and other documents using word processing, spreadsheets, and database software.

• Maintain organized filing systems (electronic and physical) for documentation and correspondence.

• Order and manage office supplies and equipment inventory.

• Assist with the preparation and submission of expense reports and purchase orders.

• Support planning and execution of internal events and meetings.

• Perform data entry, basic bookkeeping, and recordkeeping as needed.

• Maintain confidentiality and handle sensitive information with discretion.

Qualifications:

Required:

• High school diploma or equivalent.

• Minimum of 2 years of administrative or clerical experience.

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent verbal and written communication skills.

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks and prioritize effectively.

• Dependable and able to work independently with minimal supervision.

Preferred:

• Associate’s degree or additional coursework in business, office administration, or a related field.

• Experience with scheduling and calendar management software.

• Familiarity with office equipment and standard administrative procedures.

This role is a great fit for someone who enjoys being at the center of operations, helping to keep teams on track and organized while gaining valuable experience in a collaborative, professional environment.

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